Legal Resource Assistant

at  Arnold Porter

Arnold & Porter has a Legal Resource Assistant opening in the Chicago office. The Legal Resource Assistant assists attorneys and other legal personnel with administrative work in a team-oriented and collaborative environment.

Responsibilities include but are not limited to:

• Skillfully preparing, editing, and proofreading legal documents and emails.
• Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
• Diligently managing attorneys’ Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.
• Tracking, entering, and processing expenses and invoices through Chrome River.
• Efficiently coordinating and scheduling attorney travel.
• Organizing, routing, and archiving incoming mail.
• Maintaining an awareness of attorneys’ caseloads and statuses.
• Establishing and maintaining attorneys’ files in electronic and hard copy format.
• Maintaining attorneys’ state and federal court admissions and renewals current.
• Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.
• Onboarding and managing new clients and matters.
• Reviewing, editing, and finalizing firm invoices to clients.
• Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures.

Qualifications:

• A minimum of a high school diploma, with a four-year or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MS Word, Excel, PowerPoint, Outlook, various databases, and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• A proficiency with standard office procedures working in a team/collaborative environment.
• Flexibility to work additional hours, as necessary.

The base salary for this position is $50,000.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.

• Skillfully preparing, editing, and proofreading legal documents and emails.
• Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
• Diligently managing attorneys’ Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.
• Tracking, entering, and processing expenses and invoices through Chrome River.
• Efficiently coordinating and scheduling attorney travel.
• Organizing, routing, and archiving incoming mail.
• Maintaining an awareness of attorneys’ caseloads and statuses.
• Establishing and maintaining attorneys’ files in electronic and hard copy format.
• Maintaining attorneys’ state and federal court admissions and renewals current.
• Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.
• Onboarding and managing new clients and matters.
• Reviewing, editing, and finalizing firm invoices to clients.
• Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures