Legal Secretary - Cleveland

at  Fisher Phillips LLP

LEGAL SECRETARY

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change continuously, keep reading.

THE OPPORTUNITY

Fisher Phillips an award-winning international employment and labor law firm is seeking a full-time Legal Secretary to support the Cleveland office. This position has a dual performance function: first, supporting the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides backup secretarial assistance to others as needed.
For more information about the firm, please visit our website at www.fisherphillips.com.

REQUIREMENTS

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Accurate typing at a net speed of 65+ wpm (shorthand/speed writing a plus).
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

• Provide excellent customer service by managing phone lines, directing calls, and greeting clients and vendors.
• Ensure timely and accurate mail handling, including regular, certified, and overnight mail.
• Perform legal research and assist with e-filings, pleadings notebooks, and exhibit preparation.
• Maintain organized and orderly files, including updating client records and managing document management systems.
• Draft standard pleadings, correspondence, memoranda, and other legal documents.
• Review vendor invoices, prepare check requests, and ensure adherence to client-specific billing guidelines.
• Manage court document filings, adhering to local and judge-specific requirements.
• Provide proactive support to attorneys, including drafting documents, managing deadlines, and organizing meetings.
• Assist with non-billable activities such as CLE compliance, presentations, and business development tasks.
• Enter, review, and revise timesheets accurately, ensuring compliance with office policies and deadlines.
• Exhibit strong clerical skills, including typing, word processing, and managing firm systems and databases.
• Maintain professional organization, prioritize work assignments effectively, and offer assistance to colleagues when needed.
• Additional duties may be added upon business needs