Legal Secretary - Commercial Property

at  Browns Recruitment Consultancy Ltd

SALARY DEPENDING UPON EXPERIENCE

An opportunity has arisen for an experienced Legal Secretary to join my client based in Reading.

Key Skills/Qualifications:

• RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills
• Good written and spoken English; polite professional telephone skills;
• Good working knowledge of word
• Confidentiality essential

Experience Requirements:

• Specialist property legal experience and good general secretarial experience essential
• Excellent organisational skills
• Pays attention to detail
• Team player
• Well organised
• Flexible – willingness to work late if needed
• Able to work effectively under pressure / meet tight deadlines
• Able to adapt to new technologies and working methods
• Professional and confident approach
• Enthusiastic, friendly and helpful
• Pro-active and able to use initiative
• Good communicator

General Description of Job

• Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing.
• General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer’s clients & cases.
• Professionally answering internal and external telephone calls and efficient message taking.
• Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
• In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
• Provides holiday/absence and pressure cover for other secretaries as needed.
• Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
• Is familiar with and adheres to firm’s policies and procedures.
• Willing to undertake all jobs to ensure smooth running of office

Other

• Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc).
• Amending leases, contracts and reports. Collating documentation ready to send out to client.
• Obtaining precedents from books or online.
• Land Registry applications.
• Prepare draft SDLT returns.
• Submit SDLT returns on line.
• Undertaking billing monthly including preparation for narratives from the system, letters and emails.
• Managing monthly reporting for major clients.
• Regular updating of deeds bible for major clients.
• Overall knowledge of a whole general commercial property transaction is also quite important.

Please refer the Job description for details