LEGAL SECRETARY

at  Department of Industrial Relations

Are you ready to make a meaningful impact on the working lives of countless individuals? Do you possess a fervent dedication to ensuring fair employment practices? The Labor Commissioner’s Office is actively seeking exceptional candidates like you to join our team and advance the enforcement of labor laws, compliance, and education of employees and employers alike.
Under the general supervision of the Legal Support Supervisor, the Legal Secretary independently performs the most complex legal secretarial duties for Staff Attorneys, Assistant Chief Counsels, and Chief Counsel of the Labor Commissioner’s Office.
Incumbents must have an understanding of the judicial process and filing rules and procedures of local, state and federal trial courts, state and federal courts of appeal (including the Ninth Circuit Court of Appeals and all of the state district courts of appeal), the California Supreme Court and the United States Supreme Court.
Duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as MS Office: Word, Outlook, Excel, Powerpoint; Adobe Pro DC and other desktop technology tools and communication devices.
Incumbents will comply with state rules and regulations, office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; schedule and coordinate witnesses, court reporters, interpreters for depositions and hearings.
To learn more about the Labor Commissioner’s Office, please visit: https://www.dir.ca.gov/dlse/AboutUs.htm
This posting may be used to fill future vacancies in accordance with 2 CCR §249.3. Please post for multiple positions.
*Please ensure application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. Failure to provide this information will disqualify your application.
Please ensure you have taken the Legal Secretary examination.
Link to Legal Secretary Exam posting: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1834
*If you are using education to meet one of the patterns of the minimum qualifications, please upload a copy of your degree or transcripts with your application package.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at:
320 W. 4th Street
Los Angeles, CA 90013
The office is situated in a low to mid-rise building. The office is a smoke free environment and secretaries are housed in window space at individual cubicles. Duties may include tasks that require bending/stooping, reaching/twisting, kneeling, manual dexterity (grasp/handle/keyboarding), prolonged standing/siting, frequent walking, including moving up to 25 pounds of boxed documents or equipment. Work schedule is Monday to Friday, 8am to 5pm.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

Please refer the Job description for details