Legal Secretary / Front Desk Administrator

at  UnoCasa Limited

UnoCasa is a full service Human Resources Consultancy business with focus on Talent Acquisition, Learning & Development and Consultancy services. Our raison d’etre is the notion that your people are your advantage and proffer people-centric solutions to ensure your team accomplish your business goals.
We are not your run of the mill HR Company, we believe in team diversity and teamwork; we believe that the workplace should have an ambience that inspires productivity of the team; and the application of technologies to enhance efficiency. We know that every business is unique and tailor HR solutions to your organisation’s needs. Our clients are in various sectors not limited to engineering, education, health oil & gas, government, media, finance, retail, lifestyle, consultancy firms and services.
We are recruiting to fill the position below:

JOB DESCRIPTION

• Undertakes administrative and clerical tasks.
• Ensures smooth running of the firm without interruption to work activities.
• Receives and interacts with guest and ensure quick and prompt responses to inquiries.
• Manages the reception area to receive and attend to visitors,
• Directs guests, clients, and other visitors to the appropriate office,
• Acts as a reliever to the litigation assistant and dispatch rider,
• Monitors the firms’ facilities and ensures proper maintenance of office assets
• Liaises with the vendors and purchases office supplies,
• Keeps inventory of office supplies, stationaries, and diesel,
• Types and corrects word processes by lawyers and ensures alignment,
• Ensures effective telephone communications internally and externally to maintain a professional image,
• Answers phone calls, take notes/messages and redirect calls when appropriate
• Assists with proper arrangement of files in the office.
• Receives letters for the Managing Partner,
• Prints and makes photocopies of documents for the lawyers in the firm,
• Assists the litigation manager with the filing of processes and litigations in the court,
• Assists the dispatcher with the delivery of court processes to clients,
• Delivers letters to courier services to be dispatched to clients in different locations,
• Ensures that the office is supplied with newspapers daily,
• Attend to and ensures prompt response to all inquiries,
• Provide administrative support to one or more lawyers
• Produces and files various legal documents such as appeals, motions, or petitions,
• Maintains and updates inventories of contact details,
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.

REQUIREMENTS

• Candidates should possess OND / HND / B.Sc Degrees with 3+ years relevant work experience.

Please refer the Job description for details