Legal Secretary - Los Angeles/Woodland Hills

at  Fisher Phillips LLP

LEGAL SECRETARY

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

THE OPPORTUNITY

Fisher Phillips, an award-winning international labor and employment law firm is seeking an experienced Legal Secretary to support the needs of our Los Angeles or Woodland Hills office. Our range of experience enables us to bring efficient and practical solutions to today’s labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

REQUIREMENTS

• High school diploma or GED required (college degree is preferred, but not required).
• Five years of experience as a litigation legal secretary required; labor and employment experience is preferred, but not required.
• Ability to accurately format documents in accordance with firm standards for format, style and quality, including table of contents and table of authorities.
• State and federal court filing experience (manual and electronic).
• Demonstrated knowledge of State and Federal filing procedures (e.g., Pacer, ECF).
• Demonstrates strategic thinking, problem solving and decision-making skills.
• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Responds promptly to attorney and client requests for service and assistance.
• Dependability: Results-oriented, commits to the hours necessary to complete assignments.
• Professionalism: Approaches others in a tactful and respectful manner; must work well under pressure; ability to adapt to fluctuations in workload and changes in responsibilities.
• Team Work: Contributes to building a positive team spirit; supports everyone’s efforts to succeed; maintains a positive “can do” attitude.
• Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).

• Drafts and formats correspondence, briefs and other legal documents.
• Prepare and process engagement letters, new client/matter requests.
• Files court documents accurately and timely, following federal, state and judge-specific requirements.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested.
• Coordinate travel arrangements for assigned attorneys, when requested.
• Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.
• Reviews and ensures accuracy of vendor invoices; timely submittal of invoices and check requests.
• Participates in the timely review and submission of pre-bills and/or client bills.
• Willing and capable to offer assistance to others when needed.
• Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
• Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.