Legal Secretary - Public Law

at  Maddocks

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

ABOUT YOU

We are looking for a proactive and passionate team member to work closely with us and our clients. We are looking for someone who can maintain ownership of their role in a busy environment where no two days are the same. You will need to be able to demonstrate initiative, a willingness to learn, and display confidence and enthusiasm in completing all tasks. Above all we are looking for someone who is collaborative and proactive.

In addition to this, ideally you will have:

• Previous experience as a legal secretary (or similar) with an understanding of legal terminology
• A high level of professionalism and excellent interpersonal skills with the ability to communicate effectively across all levels;
• A proactive approach, enthusiasm to work independently and excellent organisational skills;
• Strong typing and computer skills, and competent in the Microsoft Office Suite and relevant legal software programs (experience with iManage/Filesite and Aderant Expert is highly regarded); and
• Attention to detail and the ability to produce accurate, high-quality work within set timeframes

We are seeking a talented and professional Legal Secretary to join our Public Law team in our Canberra office. Working closely with the current secretarial team, we are looking for an energetic team player to provide a high level of secretarial and administrative support to 1 Partner and Lawyers as part of a collaborative, dynamic 2 Partner practice.

There is plenty of variety in this role with the key responsibilities and duties including:

• Liaising with clients, lawyers and Partners via email, MS Teams and telephone, as well as in-person
• Email and diary management
• Coordination of client and internal team meetings and internal/external functions
• Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
• Time entry, preparation and processing of monthly invoices
• Creating, drafting, editing and formatting a range of complex documents
• Maintaining the team’s client database
• Assisting with business development and tendering activities
• Booking travel arrangements
• General ad hoc administrative duties.