Legal Secretary

at  Robert Half

We are in search of a Legal Secretary to join our team in San Francisco, California. As a Legal Secretary, your key role will be to manage legal documentation and correspondence in strict confidence. This role incorporates elements of both administrative support and legal assistance. With your strong organizational skills, you will coordinate and streamline the daily workflow of the legal team and ensure the highest level of service is provided to our clients.

• Draft, revise and finalize legal documents, pleadings, and correspondence ensuring accuracy and completeness
• Manage electronic files in the document management system to ensure organized and easy access to information
• Review and follow up on deadlines, filings, and pleadings, ensuring they are calendared appropriately
• Coordinate travel arrangements for attorneys, schedule meetings, depositions, mediations, and interviews
• Assist in managing the conflict check and client intake process for new matters and submit expense reimbursements on behalf of assigned attorneys
• Maintain a high level of awareness for the protection of confidential information and consistently exhibit good judgment and organizational skills
• Develop, implement, and maintain systems to promote organization and efficiency, anticipating the needs of assigned attorneys to promote timekeeper efficiencies
• Provide friendly and helpful telephone support, professionally communicating with clients, opposing counsel, vendors, and firm and court personnel
• Review discovery requests and responses, prepare response shells as needed, and serve final discovery documents
• Assist assigned attorneys with completing and tracking CLE compliance, presentations, and training programs, and help to organize all other non-billable activities.

By joining our team, you will have the opportunity to work in a dynamic and stimulating work environment where your contribution will be valued and rewarded.

• 10+ years of legal secretary experience
• Experience with a Management System for efficient workflow is required
• Strong skills in Microsoft Excel for data management and financial tasks
• Proficiency in Microsoft Office Suites for document creation and management
• Familiarity with Microsoft Outlook for professional communication and scheduling
• Ability to handle Billing Functions accurately and efficiently
• Experience in Briefing attorneys and other legal professionals
• Proficiency in Calendar Management to schedule meetings, deadlines, and court appearances
• Ability to transcribe Dictation accurately
• Strong Documentation skills for maintaining and organizing legal files and records.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use