Legal Team Assistant

at  Wise May

HYBRID WORKING, 09:00-17:30

Wise May are looking for a Legal Team Assistant to join our client, a personable and progressive law firm based in the City.

SKILLS:

• Accurate typing speed of at least 60 words per minute.
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
• Excellent telephone manner and competent knowledge of telephone system
• Excellent communication, organisational and team skills
• Excellent attention to detail
• Flexible, dependable and able to take the initiative
• Able to remain calm under pressure and work to tight deadlines.
• Conscientious, approachable and enthusiastic.
• Able to quickly build confidence, respect and trust with others.
• Trustworthy, discrete and able to handle sensitive situations respecting confidentiality

• Manage and monitor diaries, ensuring they are up to date, arranging meetings with clients and key stakeholders
• Client / matter administration including client onboarding; AML process (including effective liaison with the Compliance team)
• Arrange for the completion of photocopying, printing, organising couriers, sending out letters/emails etc
• Organise meetings, book conference rooms, arrange refreshments
• The primary point of contact with clients in relation to onboarding and billing
• Gain knowledge of the firm’s billing and accounts system
• Proactively undertake the billing process by liaising with the lawyer and accounts, producing draft and finalised bills
• Support the lawyers throughout the billing process
• Overseeing processing of expenses
• Coordinate travel arrangements, including flights and hotels