Library Internship

at  Salzburg Global Seminar Inc

WHO WE ARE

Salzburg Global Seminar is an independent non-profit organization founded in 1947 with a mission to challenge current and future leaders to shape a better world. Together with our world-spanning network of 40,000 Fellows, we have been at the forefront of global movements for change for 75 years, with significant impact on individuals, institutions, and systems.
Whether at our home of Schloss Leopoldskron, online, or in locations around the world, our programs are inclusive, interdisciplinary, international and intergenerational. They are designed to provide a global lab for innovation and transformation. We convene cohorts of passionate changemakers across diverse fields and backgrounds. We develop and curate networks that support collaboration, share innovations with new audiences, and expand our impact by working with partners around the globe.
We are supported by a combination of institutional partnerships, generous individual donations and revenue generated from our social enterprise, Hotel Schloss Leopoldskron. We seek to be an exemplary international institution in terms of equity and environmental sustainability. We strongly encourage candidates from diverse backgrounds to apply and join us in our work.

WHO WE ARE LOOKING FOR

• You have recently completed or are in the process of completing your postgraduate studies in Library Information Science, or a related area, which should include at least one cataloging course;
• You already have some internship, professional or volunteering experience in a library setting;
• You are enthusiastic about our mission;
• You have a can-do attitude, are able to multi-task, are proactive, and willing to work flexible hours according to the running program’s needs;
• You have excellent (native or equivalent) writing and communication skills in English, including editing skills;
• You thrive in culturally and professionally-diverse environments;
• You are proficient with Microsoft Office 365 (MS Sharepoint Libraries, MS Teams, Outlook, Word, Excel, and PowerPoint).
  Note: German language skills are not required.
  Salzburg Global is an equal opportunity employer. We aim to be an exemplary international institution in fostering diversity, equity, and inclusion of our workforce. We strongly encourage candidates from diverse backgrounds (including communities of color, the LGBT* community and people with disabilities) to apply and join us in our work.
  Our Internship Program is specially designed for young professionals.
  If you are under 18, sign up to our newsletter for upcoming internship opportunities and please wait for a couple of years before sending us your application.
  If you are over 30 years old, please share the opportunity with your younger peers and consider applying for one of our programs instead.
  Only applications completed via the online form will be considered.
  We will be reviewing applications on a rolling basis.
  Selected applicants will be asked to complete an interview call.
  All candidates, successful or otherwise, will be informed of the outcome of their application. No phone calls please

WHAT YOU WILL BE DOING

As our point of contact for Salzburg Global’s small, private collection, your focus will be on archival work and library oversight. We will rely on you to create and curate our institutional archives and to maintain our private library. You will also be managing our periodicals collection.
In 2018, Salzburg Global moved its print documents to the Harvard University Archives. It is now seeking to systematize, organize and cull its digital documents. This unique opportunity will allow you to receive real-world experience transforming digital documents into a usable archive.
While in Salzburg, the intern will also have the opportunity to support one or more programs scheduled during the internship.

TYPICAL DUTIES INCLUDE:

Archives:

• Provide support for the filing system development (including the naming structure);
• Review digital program-related documents and help curate our archives according to our Database policies;
• Identify important historical documents that may have been lost over Salzburg Global’s 75-year history.

Library:

• Catalog all new acquisitions and library holdings in DublinCore in our open-source, integrated library system, OpenBiblio, and the social cataloging platform LibraryThing;
• Assign call numbers in Dewey Decimal classification;
• Re-shelf and shift books that are out of place;
• Write gift plate and thank you notes;
• Maintain existing periodicals subscriptions and ensure their renewals as required.

Program-related:

• Prepare program materials (session-based) before each program;
• Research partners and participants, and compile biographies; provide relevant program reading material (for instance, articles of interest);
• Ensure the smooth running of programs by providing event management and technical support (in sessions: recording lectures, controlling the sound system, managing the microphones, presentation visuals management, etc.);
• Provide administrative support such as printing, copying, and mailing;
• Provide reliable operational support to the program team and the participants throughout programs.