Lifestyle Personal Assistant

at  Zipdev

Our client is passionate about revolutionizing the skincare industry by providing clean, effective solutions that combine anti-aging and anti-acne benefits without any harmful ingredients. As dedicated co-founders, we balance the complexities of running a successful company with the joys and challenges of our personal lives. We are looking for a dynamic combination of an Executive Assistant and/or Personal Assistant, whom we are calling a “Lifestyle Manager,” to be our right hand, helping us stay organized, efficient, and focused on what matters most.

POSITION OVERVIEW:

As our Lifestyle Manager, you will be the linchpin in managing both our professional and personal responsibilities. Your role will ensure a healthy work-life balance for us, the co-founders, by organizing and prioritizing tasks, managing calendars, planning trips, and reminding us of important dates and deadlines. You will play a key role in enhancing our productivity and enabling us to focus on strategic initiatives.

REQUIREMENTS:

• 2+ years of experience as an executive assistant, personal assistant, or in a similar role.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Excel and Google Workspace (Drive, Docs, Sheets, Calendar, etc.).
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently.
• A proactive attitude and a willingness to learn and adapt in a fast-paced environment.

• Email and Communication Management: Organize and prioritize emails, draft responses, and ensure timely follow-up on important communications.
• Calendar Management: Coordinate and manage both professional and personal calendars, schedule meetings, and set reminders for key dates and deadlines.
• Travel Planning: Plan and coordinate work and personal trips, including booking flights, accommodations, and arranging itineraries.
• Task Prioritization: Help prioritize tasks and projects to ensure timely completion and alignment with our goals.
• Event Coordination: Plan and organize events, both professional (workshops, conferences) and personal (family gatherings, special celebrations).
• Administrative Support: Assist with administrative tasks such as document preparation, data entry, and file management.
• Reminder Services: Keep track of holidays, birthdays, anniversaries, and other important dates to ensure nothing is overlooked.
• Data Management: Utilize Excel and Google Drive for data organization, tracking, and reporting.