Logistics Coordinator (Temporary)

at  California State University

Job no: 544029
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

MINIMUM QUALIFICATIONS

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages.
• These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

REQUIRED QUALIFICATIONS

• Commitment to diversity, equity, and inclusion.
• Supportive of the shared mission and values of Academic Affairs.
• Ability to effectively handle situations/problems at all levels that are of a highly confidential and sensitive nature.
• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to understand problems from a broad perspective and anticipate their impact.
• Proficiency in the use of computers, scanners, fax machines, copiers, and other technology.
• Proficiency in multiple software programs (e.g. MS Word/Excel, Google Drive/Calendar/Gmail).

PREFERRED SKILLS AND KNOWLEDGE

• Knowledge of principles, policies and procedures regarding responsibilities listed above normally obtained through a minimum of 3-4 years of related office experience.
• Bachelor’s degree (or equivalent).
• Ability to work almost completely independently in all areas of responsibility.
• Ability to analyze and handle complex problems and assignments.
• Ability to navigate Cal State East Bay’s webpage to provide correct guidance to constituents.
• Ability to be proactive with all assignments.
• Ability to design and plan projects/events assigned, and ability to implement them.
• Ability to compile/analyze data.
• Proficiency with the current social media platforms.
• Knowledge of technical applications necessary for the functions of the office (e.g. PeopleSoft, OnBase, CFS Finance, Cascade, internet browsers/search engines).
• Knowledge of university organization and chain of command, administration and management, hierarchy, and protocols.
• Ability to participate in procurement card and purchase order training and apply knowledge in performing related duties.
• Ability to participate in FERPA (Family Educational Rights and Privacy Act) training and apply knowledge in performing related duties.

Project Coordination:

• Oversee moderate to complex projects with various divisions/departments on campus to coordinate information gathering, contribute to the development and maintenance of online resources (e.g., website and portals), and event planning.
• Projects include but are not limited to:
• Coordinate with Facilities and other campus partners to ensure advising spaces are move-in ready
• Support the design of space plans for each college advising office
• Develop and maintain new advising webpage
• Online advising resource tool for the advising community, faculty, students, and campus partners
• Update advising information for each major

Administrative Support, including Website, Committee Support, and Event Planning:

• Moderate to complex administrative functions involving use of judgment and discretion for the AVP of Institutional Effectiveness and Research (IER), IER team, and the Provost Office.
• Facilitate communication and coordination of campus-wide affiliates (e.g., faculty, staff, senior leadership), the Chancellor’s office, and external organizations.
• Administrative tasks include, but are not limited to, the following:
• Travel authorization and reimbursement
• Event planning
• Collaborate with facilities to review space compliance codes and procedures
• Accounting and procurement of new assets (e.g., furniture, office setups, simple data visualizations, and event and meeting coordination

Other Duties as Assigned. This may include but is not limited to providing administrative support to the Provost Office.