M24229 Legal Assistant - Visas Services & Foreign Affairs

at  CIMMYT

LEGAL ASSISTANT - VISAS SERVICES & FOREIGN AFFAIRS

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security and improving natural resources.
For more information, visit cimmyt.org
CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Legal Assistant (Mexican Visas Services & Foreign Affairs) to support the Legal Department.
The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

REQUIREMENTS

• The selected candidate must have a bachelor’s degree in a relevant field (e.g. Law, Political Science, International Relations).
• The selected candidate must have at least 3 years of experience working in similar roles.
• The candidate must exhibit a clear understanding of Mexican immigration regulations, consular processing procedures, and post workflow.
• The selected candidate must have strong organizational skills that reflect an ability to organize and prioritize work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment.
• The selected candidate must have the ability to maintain high integrity and discretion in handling confidential information.
• The selected candidate must understand instruments of international relations.
• The candidate must exhibit a proficiency in English and Spanish. English test will be administered; the candidate must score a minimum of C1 as per CEFR.
• The candidate must exhibit proficient computer skills (at a minimum: Microsoft Office, Zoom, and Adobe Acrobat) and willingness to learn/master other programs and software as necessary.
• The selected candidate must have excellent organizational, writing, research, and communication skills, including the writing and communication skills, including the ability to communicate legal concepts to lay (non-legal) stakeholders
• The candidate must exhibit a sense of urgency and commitment to his responsibilities and deadlines. The selected candidate must exhibit the following competencies: Proactive, Communication, Problem-solving, Achievement Orientation, Flexibility/Adaptability, Multi-Cultural Awareness/Sensitivity, Teamwork, Time Management, and Collaboration.

• Assisting with preparing and filing various types of Mexican visa applications, and drafting legal documents, correspondence, and forms related to Mexican visa applications.
• Keep accurate records of the passports, official cards, immigration documents, and other privacy-protected information and documentation, as well as other relevant documentation as required.
• Maintain accurate and up-to-date physical and electronic files and detailed Mexican visa application notes, enter required data in a timely manner, meet all visa application reporting requirements within established timelines and standards, and assist in the completion of statistical, narrative, and other reports.
• Provide assistance in the tax exemption/ diplomatic franchise approvals for inbound and outbound shipment for the contractual shipment of IRS household goods to Mexico and other regional offices and for the importation of official goods.
• Keep accurate records of the import and export process of the shipments of IRS household goods from HQ and regional offices.
• Provide documentation to support fleet management requests for diplomatic plates for official vehicles.
• Provide support and prepare documentation for the registration of local staff.
• Provide support in drafting and submitting diplomatic communications between the organization and foreign governments, embassies, and institutions.
• Assist in the coordination and execution of protocol-related event management functions. Support the planning and execution of special projects related to protocol, diplomacy, official visits or international relations.
• Perform preparatory work for meetings between senior personnel of the Center and representatives of foreign governments, embassies, external agencies, and other ministries/departments and write follow-up reports as required.
• Assist with in-person procedures related to the Department as needed.
• Prep information for participants; ensure Department tasks are met, among other administrative tasks, such as making expense reports, processing payments, travel arrangements, advances, accommodation, and documentation, reporting of activities, etc.
• Keep track of the vehicles assigned to the Department to monitor maintenance needs, checks, and other required processes
• Assisting with the preparation of lists, status charts, and data management integral to the Department
• Support the curation of agreements and other document databases.
• Maintain high support for stakeholders requiring input, search, and update data and information.
• Manage and track a high volume of tasks and projects.
• Participate in the optimization of processes for legal services processes and guidelines
• Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools that will be used to prepare the progress update to the relevant areas.
• Any other tasks requested by the supervisor.