Mail Clerk I 2024-02524

at  State of Wyoming

GENERAL DESCRIPTION:

To effectively and safely provide mail services to all State Agencies, elected Officials, Legislatures, and Laramie County Pharmacy donations.
Human Resource Contact: Nicki Reitmeyer / 307-777-6798 / lindsey.ruiz@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Delivers and picks up outgoing mail from state agencies on assigned routes.
• Ensures proper inserting, collating, mailing, and processing of time-sensitive, essential documents (e.g. warrants, remittance statements, notices) for State of Wyoming agencies, and assists mail manager whenever needed.
• Operates mailroom machinery and/or data center printers.
• Loads and unloads mail and/or mainframe reports into state vehicles in an organized manner.
• Processes all outgoing mail for pick up by Federal Post Office and UPS.
• Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule.
• Ensures that work orders provided for state agencies are recorded and accurately accounted for.
• Handles contaminates, biohazards, etc., and signs for these when dealing with health labs, etc.
• Responsible for picking up certified, insured, registered, and express packages from the United States Post Office.
• Accountable for postage stamp stock and postage meters using weighing scales & rate charts.
• Monitor postal costs and provide reports for budget recommendations.
• Presort and process first-class and bulk mail.
• Collect signatures for delivered accountable mail.
• Train other employees on areas of expertise, as needed.
• Acts as the subject matter expert in a specific mailroom function, including mail-related computer and database programs.

KNOWLEDGE:

• Knowledge of the use of computers.
• Knowledge of all mail classes, weights, fees, insurance, and services UPS offers.
• Knowledge of State of Wyoming Performance Appraisal.
• Knowledge of basic math.
• Knowledge of reading, alphabetizing, sorting, and filing.
• Knowledge of bulk mail requirements.

EDUCATION:

High School Diploma

EXPERIENCE:

0-1 year of progressive work experience (typically in Business)

EDUCATION & EXPERIENCE SUBSTITUTION:

1-2 years of progressive work experience (typically in Business)

• Delivers and picks up outgoing mail from state agencies on assigned routes.
• Ensures proper inserting, collating, mailing, and processing of time-sensitive, essential documents (e.g. warrants, remittance statements, notices) for State of Wyoming agencies, and assists mail manager whenever needed.
• Operates mailroom machinery and/or data center printers.
• Loads and unloads mail and/or mainframe reports into state vehicles in an organized manner.
• Processes all outgoing mail for pick up by Federal Post Office and UPS.
• Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule.
• Ensures that work orders provided for state agencies are recorded and accurately accounted for.
• Handles contaminates, biohazards, etc., and signs for these when dealing with health labs, etc.
• Responsible for picking up certified, insured, registered, and express packages from the United States Post Office.
• Accountable for postage stamp stock and postage meters using weighing scales & rate charts.
• Monitor postal costs and provide reports for budget recommendations.
• Presort and process first-class and bulk mail.
• Collect signatures for delivered accountable mail.
• Train other employees on areas of expertise, as needed.
• Acts as the subject matter expert in a specific mailroom function, including mail-related computer and database programs