Mailroom Assistant

at  Tsebo Group

ABOUT US

Tsebo Facilities Solution is looking for a Mailroom assistant who will be accepting incoming mail and then process, sort, and deliver it to the proper recipients. Will also be tasked with sorting interoffice mail and messages and maintaining mailroom supply inventories. Organize and maintain the mailroom as it becomes their domain. Administration Assistant also in charge of outgoing mail by preparing it for shipment, as well as logging and distributing overnight packages. Mailroom assistant helps with operating mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, food-and-insert machines, and labelling machines.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

SKILLS AND COMPETENCIES

• Time Management Skills
• Good communications skills
• Good customer service skills
• Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting
• Resilience: ability to cope with setbacks
• Ability to work unsupervised and within a team
• Self-disciplined, motivated, energetic self-starter with an exemplary work ethics
• Capability to interact with both internal and external customers at all levels
• Ability to maintain confidentiality
• Attention to detail with a methodical and structural approach
• Results focused and professionalism
• Ability to multitask
• Ability to follow established procedures
• Ability to work under pressure
• Project a professional and competent image at all times when on duty
• Customer centricity

QUALIFICATIONS

• Matric/ Grade 12
• Administration certificate would be an advantage
• Minimum 1 to 3 years’ experience

• Sorting mail
• Delivering mail
• Shipping outgoing mail and packages
• Entering data on a computer
• Lifting heavy packages
• Tracking supplies
• Ordering supplies
• Assist staff with all archiving processes including process to recall boxes.
• Provide documented detail of both processes
• Ensure that records/forms of all archived boxes are kept updated for both onsite & offsite boxes. All protocols to be followed.
• Check spreadsheet with archive records is correctly maintained Log, inspect and provide seal on every outgoing archive box
• Orderliness and cleanliness of onsite archived rooms
• Responsible for checking orderliness in all office spaces & contacting employees/businesses to keep to standards for workspace organized and in line with H&S measures ad hoc
• when on site
• Attend to ad-hoc requests from business units
• Collection and distribution of mail to and from employees/sub tenant and customers