Mailroom Associate

at  Adapt Inc

DESCRIPTION

Detailed Duties and Responsibilities: Essential Functions

• Process a high volume of mail surveys daily with speed and accuracy.

EXPERIENCE REQUIREMENTS:

• Experience assisting a team in a fast-paced, deadline-driven work environment
• Experience learning project-specific requirements
• One year of prior experience working in a high-volume mailroom setting
• Capable of handling general clerical operations tasks that are routine and/or repetitive in nature

REQUIRED SKILLS:

• Ability to follow detailed instructions.
• Must be able to multi-task in a very active environment.
• Flexible with change & versatile
• Read, write & speak English fluently
• Very high level of accuracy
• Work effectively & efficiently
• Team player
  Educational Requirements: High School Diploma or equivalent
  Physical Requirements: Must be able to sit & stand for long periods of time. Must be able to operate a computer. Must be able to lift 40 pounds. The Mailroom Clerk/Associate position spends part of their day on their feet and the other part sitting down, either processing postal mail or working on a computer. We are looking for a high energy person to perform the mailroom process.
  Environmental Conditions: General office conditions with proper lighting and ventilation. This position is an on-site position at 5610 Rowland Road, Suite 160, Minnetonka, MN 55343. This position can’t be done remotely.
  All positions at ADAPT require an applicant who has accepted an offer to undergo a background check. The specific checks are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, employment verification, criminal check, search against global sanctions and government watch lists (SAM/OIG/etc.), drivers license and/or drug test. By applying for a position with ADAPT, you understand that you will be required to undergo a background check & driver’s license check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with ADAPT’s employment policies.
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THE MAILROOM CLERK PERFORMS A VARIETY OF FUNCTIONS. TASKS INCLUDE BUT ARE NOT LIMITED TO:

• Extract surveys from envelopes on the Opex, automated envelope opening equipment.
• Sort the mail by project, version or language, which requires familiarity with all projects/envelopes and their individual mailroom processing requirements.
• Unfold surveys following project-specific processes and with efficiency.
• Process a high volume of mail surveys daily with speed and accuracy.
• Box and tub surveys when data capture is complete.
• Organize boxes or tubs of surveys to prepare for high-volume paper recycling and shredding days.
• Move boxes in warehouse between upper and lower bays and between onsite & off-site storage areas.
• Update storage documentation as boxes are added to and removed from the production floor to the onsite warehouse.
• Scan/Wand barcodes from surveys into Excel databases using handheld barcode readers.
• Loading and unloading the van with mail trays, tubs and boxes
• Extract surveys & incentives from envelopes manually when they can’t be processed on the Opex, automated envelope opening machine and report accurate quantities.
• Assist with post office mail pick-ups on high-volume days and serve as a backup driver when needed.

DETAILED DUTIES AND RESPONSIBILITIES: NON-ESSENTIAL FUNCTIONS

• Enter alpha and numeric data from scanned images into a computer following project-specific instructions at a production speed.
• Support the Mailroom & Data Capture team as needed and with special projects.
• Other related tasks as assigned by management
  Environmental Conditions: General office conditions with proper lighting and ventilation. This position is an on-site position at 5610 Rowland Road, Suite 160, Minnetonka, MN 55343. This position can’t be done remotely.
  Position Status: Full Time Non-Exempt
  Schedule: 8:30am-4:30pm Monday-Friday

Detailed Duties and Responsibilities: Essential Functions

• Process a high volume of mail surveys daily with speed and accuracy