Maintenance Admin Assistant - CAN

at  Magris Talc

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Minimum Grade 12 education.
• Proficient in computer knowledge, organization of data and data entry accuracy.
• Minimum 2 years of experience in Operations and Magris Talc business systems an asset.

Knowledge, skills, abilities, and other characteristics:

• Must be able to receive direction and work efficiently under supervision and work cooperatively with others.
• Ability to perform general office and clerical work.
• Good communication and organizational skills.
• Proficient in use of computer and related software programs to accomplish assigned tasks such as MP2, AX, Microsoft, and Google applications.
• Knowledge of office practices and Magris Talc policies and procedures.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to accurately write routine reports and correspondence.
• Ability to maintain complex records and to assemble and organize data.

Magris Talc Canada is an equal opportunity employer who values and respects diversity through fostering an inclusive environment based on mutual respect and dignity. Accommodation is also available throughout our recruitment process for applicants with disabilities and upon request.

JOB SUMMARY/PURPOSE

• Specialized administrative duties for the purpose maintaining plant equipment and procurement supplies for the maintenance department.

KEY TASKS AND RESPONSIBILITIES

• Retrieve, gather, input, and maintain maintenance information in both computer and manual systems.
• Provide general administrative work to assure accuracy and smooth operation of the Maintenance Department.
• General clerical duties, including filing, photocopying, posting of notices, and ordering of parts and supplies as directed.
• Develop and issue computer reports as requested (MP2, Excel, AX).
• Assist with and/or prepare materials.
• Prepare summary reports of maintenance costs.
• Research availability and sourcing for purchasing of emergency and critical spare and repair parts.
• Compile information such as identification of items, costs, vendor, freight charges, etc. for purchasing of all maintenance materials.
• Prepare all purchase requisitions, coordinate, and expedite approvals as required, maintain all budgetary records, and provide follow-up action with related departments such as Accounting, buyers, vendors, requestors and receiving.
• Review documents for accuracy, sufficiency and maintain any necessary follow-up.
• Maintain all files and inventory records of all orders placed and received, including delivery time schedules.
• Keep up-to-date records of materials used so that minimum stock levels are maintained.
• Keep up-to-date records of fall arrest safety equipment.
• Keep up-to-date records of slings and all rigging equipment.
• Maintain to small tools registry.
• Perform any other duties that may be assigned by Maintenance Supervisor.