Maintenance Administrator - PT

at  Vent Engineering

JOIN OUR TEAM AS A PART-TIME MAINTENANCE ADMINISTRATOR

We are in search of an experienced administrator to work in our Head Office in Poole. You will need to be eager to embrace a fresh opportunity within a fast-paced setting. The perfect candidate should be adaptable, have a desire to acquire new skills, and be comfortable working individually or as part of a supportive team in a face-to-face environment.
In this position, you will play a vital role in supporting the Maintenance Team and, as such, we are seeking an individual with a strong, optimistic mindset and a sharp attention to detail. The responsibilities will be diverse, requiring efficiency and excellent organisational skills.
Job Title: Maintenance Administrator
Location: Poole, Dorset
Salary: £12.50 - £13.50 Depending on Experience
Job type: Part-Time, Permanent
Working Hours: 20 - 30 hours per week, Monday to Friday, Permanent

EXPERIENCE REQUIRED:

• Previous experience in a similar role is desirable
• Strong communication skills as you will be liaising with colleagues across the business as well as with clients on the telephone and via emails
• Excellent numeracy and IT skills
• Organised, accurate with a very high attention to detail
• The ability to make decisions whilst working under pressure.
• A proficient user of MS Office

RESPONSIBILITIES:

• Basic quote preparation for maintenance contracts
• Preparing pro-forma invoices for payment through Sage 200
• Chase time-sheets and job sheets to ensure receipt in a timely manner
• Contacting customers to chase outstanding invoices and quotes
• Entering Sales orders for goods, services and labour
• Scheduling appointments for our engineers
• Preparing Job Packs / Calendar Appointments for engineer visits
• Costing engineers time from weekly timesheets to a sales order
• Basic quote preparation for remedial works
• Using Servicelife to record all customer and site history
• Answering the phones and responding to emails as required
• Booking Hotels for engineers
• Managing ‘Van Stock’ and returns
• Other duties as required appropriate to the role