Maintenance Planner and Coordinator

at  Vanderlande Industries

Job Title
Maintenance Planner and Coordinator
Job Description
Are you a reliable, organized, and dedicated professional looking for your next challenge? We are seeking a Maintenance Planner & Coordinator to expertly manage and coordinate maintenance activities across the Nordics, ensuring efficient operations and exceptional service.
What will you be doing?
As the Maintenance Planner & Coordinator, you will be responsible for the efficient planning, scheduling, and coordination of maintenance tasks, ensuring that all maintenance operations run smoothly and effectively. You will work closely with our field service engineers and other third parties to optimize maintenance schedules and improve service delivery for our customers in the Nordics.

Responsibilities

• Plan and schedule maintenance tasks, minimizing operational disruptions.
• Act as the primary contact for unplanned changes to maintenance.
• Coordinate services delivered by external suppliers.
• Formulate resource plans for scheduled contractual maintenance visits, inspections and projects across the Nordics.
• Generate purchase orders, service orders and assign work orders.
• Develop and deliver detailed service reports to customers, ensuring clear communication and transparency.
• Address customer inquiries regarding maintenance.
• Provide service quotes for recommended/requested additional services & invoice upon completion
• Coordinate services delivered by external suppliers & follow-up on the delivery of spare parts
• Regularly review customer contracts to ensure accuracy and compliance.
• Provide invoices for services rendered.
• Ensure compliance with HSE regulations and the working environment act.
• Continuously improve maintenance processes.

What do we ask from you?

• Technician/technical experience is preferred.
• 2 years of experience in a planning or coordination role.
• Strong organizational and planning abilities.
• Charisma, emotional intelligence & an ability to drive others
• Ability to prioritize multiple tasks.
• Problem-solving mindset.
• Good command of the English and Nordic language.

About the team
Vanderlande is the global market leader in baggage handling systems for airports and sorting systems for parcel and postal services. The company is also a leading supplier of warehouse automation solutions. Established in 1949, Vanderlande has over 7,500 employees in over 100 countries, all committed to moving its customers’ businesses forward. With a consistently increasing order intake of more than one billion euros, it has established a global reputation over the past six decades as a highly reliable partner for value-added automated material handling solutions.
Your department - Nordic Branch: The Nordic Branch office is based in Lysaker, Oslo, and we are represented in 5 countries, managing 43 contracts for some of Vanderlande’s largest customers within Airports, Warehousing, and Parcel. Our promise is to supply the “best in class” services to our customers so we can improve the competitive position of our customers in their market

What do we offer

• An exciting role in a company that is expanding.
• A dynamic and international work environment.
• Exciting challenges.
• Very good insurance and pension schemes.
• Competitive conditions & benefits.

Contact
For more information regarding the position, you can contact Sara Hayden – Service Manager Nordic (email address:
sara.hayden@vanderlande.com
).
For questions regarding the selection process, you can contact Juliette van Kraaij – Recruitment Business Partner (email address:
juliette.van.kraaij@vanderlande.com
).
Diversity & Inclusion
Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status

• Plan and schedule maintenance tasks, minimizing operational disruptions.
• Act as the primary contact for unplanned changes to maintenance.
• Coordinate services delivered by external suppliers.
• Formulate resource plans for scheduled contractual maintenance visits, inspections and projects across the Nordics.
• Generate purchase orders, service orders and assign work orders.
• Develop and deliver detailed service reports to customers, ensuring clear communication and transparency.
• Address customer inquiries regarding maintenance.
• Provide service quotes for recommended/requested additional services & invoice upon completion
• Coordinate services delivered by external suppliers & follow-up on the delivery of spare parts
• Regularly review customer contracts to ensure accuracy and compliance.
• Provide invoices for services rendered.
• Ensure compliance with HSE regulations and the working environment act.
• Continuously improve maintenance processes