Management Analyst

at  City of Santa Clara CA

DESCRIPTION

The City of Santa Clara is seeking collaborative, innovative, enthusiastic individuals with great interpersonal skills to deliver high quality services that meet the community’s needs. The City is looking for experienced professionals, to take on a variety of roles throughout the City.

SILICON VALLEY POWER (ELECTRIC DEPARTMENT) – 1 POSITION

The Electric Department is seeking a Management Analyst to support its Operations Divisions. This position will support the purchasing and contract management activities of the Operations focused Management Team (Purchase Order process management, RFP development and management, budget preparation, contracts management and processing, policy and procedure development and maintenance).
Ideally, candidates will have prior experience working in cross-functional utility teams, utility operations, purchasing and contracts management, and will have a demonstrated aptitude for grasping, conveying, and applying information related to electric or similar technical and dynamic systems as well as interpreting regulations. Experience managing MS SharePoint is highly desirable.

Responsibilities may include:

• Develops and manages internal procedures, documents, training materials, and controls related to purchasing guidance and management
• Provides assistance, guidance, and support, in all purchasing and contracts management activities
• Maintains awareness of changes to purchasing codes and guidance by reviewing purchasing updates, maintaining relationships with employees in the finance and purchasing Divisions, meetings, and calls, and reports back potential impacts to the organization
• Ensures documents, training materials and platforms, and internal SharePoint sites are maintained and organized
• Provides oversight, analysis and guidance to employees as needed
• Manages personnel as assigned
• Provides additional support with large projects as-needed
• Works with SVP divisions to address purchasing compliance with rules and guidance,
• Develops Purchasing and Contracts document structure and build SharePoint (or similar database) sites
• Maintains awareness of risks of non-compliance with rules and guidance and ensures they are addressed
• Manages purchasing compliance and documentation of Purchase Requests, Purchasing Code, Competitive Process, Prevailing Wage requirements,
• Manages process to utilize NCPA or other membership purchasing agreements,
• Supports audits and internal compliance monitoring activities

The ideal candidate will have the following:

• 3+ years utility experience OR demonstrated aptitude to learn about electric utility operations
• Intermediate + level SharePoint experience
• Technical writing skills
• Strong analytical ability
• Collaborative interpersonal skills
• Ability to supervise and provide guidance
• Effective written and verbal communication
• Excellent organizational and time management skills
• Initiative and a “Can Do” attitude
• A desire to learn and a growth mindset

To learn more about Silicon Valley Power, visit our website here.

EDUCATION

Graduation from an accredited college or university with a bachelor’s degree in Public Administration, Business Administration or closely related field. A Master’s degree in Public or Business Administration or closely related field is desirable.

EXPERIENCE

One (1) year of experience performing analytical work.

OTHER REQUIREMENTS

Must be able to perform all of the essential functions of the job assignment.

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW.

The annual salary range for this position is $119,994.36 - $155,300.16. This position will be filled at or near the minimum of the salary range.

TYPICAL DUTIES

Please refer to the class specification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities.

Responsibilities may include:

• Assist in the preparation and administration of the City Manager’s Office departmental budget and financials.
• Administer and/or support key programs and initiatives that may include the City’s Legislative Advocacy, Minimum Wage, Community Grant, Smoke-Free Santa Clara, and Safety Programs, the City’s service request platform (MySantaClara), organizational development, homelessness response, sustainability, real estate, economic development, employee engagement, and development of an internship program.
• Assist with the coordination of the annual Priority Setting Session.
• Provide staff support for committees and serve as a liaison to external organizations and community groups.
• Respond to Public Records Act requests and other inquiries from the public.
• Provide contract management for various types of agreements.
• Review, analyze, and prepare a variety of work products including agenda reports to the City Council, policies, agreements, correspondence, Request for Proposals, and other documents

Responsibilities may include:

• Develops and manages internal procedures, documents, training materials, and controls related to purchasing guidance and management
• Provides assistance, guidance, and support, in all purchasing and contracts management activities
• Maintains awareness of changes to purchasing codes and guidance by reviewing purchasing updates, maintaining relationships with employees in the finance and purchasing Divisions, meetings, and calls, and reports back potential impacts to the organization
• Ensures documents, training materials and platforms, and internal SharePoint sites are maintained and organized
• Provides oversight, analysis and guidance to employees as needed
• Manages personnel as assigned
• Provides additional support with large projects as-needed
• Works with SVP divisions to address purchasing compliance with rules and guidance,
• Develops Purchasing and Contracts document structure and build SharePoint (or similar database) sites
• Maintains awareness of risks of non-compliance with rules and guidance and ensures they are addressed
• Manages purchasing compliance and documentation of Purchase Requests, Purchasing Code, Competitive Process, Prevailing Wage requirements,
• Manages process to utilize NCPA or other membership purchasing agreements,
• Supports audits and internal compliance monitoring activitie