Management Assistant

at  Abbott Laboratories

POSITION OVERVIEW:

This position is responsible for providing administrative support to the BCC EMEA office primarily at a management level. This includes general coordination and managing of travel itineraries, calendars and department events, administrative, clerical, and project-based work. This requires the utilization of excellent interpersonal skills with an ability to be flexible in a fast-paced environment.

REQUIRED QUALIFICATIONS:

• Bachelor in Office Management/Languages; advanced education preferred
• Advanced proficiency in English required and any other European language is an asset
• Minimum of 5 years of experience in a similar administrative role
• Able to maintain highest level of confidentiality
• Experience with computer applications in Microsoft Office programs, specifically Outlook, Excel and Word
• Experience with project coordination & database management
• Strong organizational skills with great attention to detail
• Ability to work in a fast-paced environment
• Results and detail oriented
• Critical thinking skills (generating multiple or creative solutions to a problem, drawing inferences, synthesizing and integrating information)
• Proven record of showing initiative and problem solving skills
• Must be punctual and display the highest level of professionalism
• Must have a high level of flexibility and be adept in handling last-minute changes
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• Perform administrative and office support activities for multiple management members
• Create and modify documents and presentations using Microsoft office
• Set-up and coordinate meetings and conferences as designated
• Support staff in assigned project-based work
• Manage travel arrangements and expense reports through company’s expense reporting system
• Set up accommodation and entertainment arrangements for team meetings
• Manage priorities as per changing business needs
• Provide other back-up administrative support as required
• Perform general clerical duties to include but not be limited to: photocopying, mailing, filing, etc.
• Other duties as assigned