Management Assistant Corporate Culture & Affairs

at  NN Group

We bieden je
NS Business card, ook privé te gebruiken
13e maand en vakantiegeld
27 vakantiedagen en 1 Diversiteitsdag
Hybride werken
Waarom NN Group
Meest menselijke corporate
Internationale werkomgeving
Support +20 miljoen klanten
Werken waar en wanneer jij wil
Do you enjoy being a pivotal figure when it comes to arranging meetings and events for an impact driven management team? Are you a true people person and open to work in a dynamic and international environment? Are you passionate about making a positive contribution in developing our corporate purpose and culture at NN Group? Then read on!

WHO YOU ARE

For this dynamic role, we are looking for a Management Assistant who is ready for a new challenge. Our ideal candidate meets the following requirements:

• Demonstrable relevant experience in a similar role
• Enthusiastic, welcoming and positive attitude
• Strong planning and organisational skills
• Ample communication skills, both orally and in writing, in Dutch and English
• Always keeping an overview, being stress-resistant and able to prioritise
• Diverse programmes of MS Office have no secrets: you can prepare, edit, and/or format a Word or PowerPoint document
• Being discrete with confidential information

WHAT YOU ARE GOING TO DO

Your impact as a management assistant is significant. Within this role, the key word is proactive support. The Head of Corporate Culture & Affairs (CC&A) can rely on a structured day because you manage the agenda, follow up on action points and prepare external meetings. In addition, you act as a coordinator for the team within this unit. You steer the agenda of the bi-weekly team meeting, coordinate the team meetings, including the internal communication on department wide actions, and support in organising team events. When it comes to planning and event administration for external events and the organization of meetings for multiple internal stakeholders you support the Head of CC&A as an assistant and host. You are the go-to person for financial and contract administration and for travel arrangements for the Head and team members.
As a management assistant, you have a versatile role in which you stand firm and anticipate the needs of the management. You will primarily support the Head of Corporate Culture & Affairs, where you will mainly be busy with agenda management, scheduling appointments and follow in up on team action points. Your workday is full of various tasks and contact with team managers, (international) colleagues within the organization, and external relations. That’s what makes the work so varied and enjoyable.

Below are your tasks and responsibilities:

• Administrative assistance: Provide comprehensive administrative support to the Head of CC&A, including scheduling meetings, managing calendar, and handling correspondence. Scheduling complex appointments with multiple internal and external participants.
• Document management: Maintain and organize critical documents, reports, and project files. Ensure version control and accessibility for the appropriate team members.
• Invoice and contract administration: Handling requests for POs, contract signatures and related administration.
• Meeting coordination: Arrange and coordinate team meetings, support with scheduling contributions to board meetings, workshops, and support with meetings/events with external stakeholders. Prepare agendas, take minutes, and follow up on action items.
• OKR support: Assist in planning, tracking, and quarterly reporting on departmental OKRs (Objectives, Key Results).
• Event planning and support in communications: Support in the organization of events, workshops, and other meetings. Support in internal communications and awareness campaigns.
• IT support: Provide technical support to the Head of CC&A and team members.
• HR support: Supporting various HR-related processes such as onboarding and offboarding personnel, planning the performance management meetings, organizing social team events and organizing gifts/celebrations for special occasions.

For this dynamic role, we are looking for a Management Assistant who is ready for a new challenge. Our ideal candidate meets the following requirements:

• Demonstrable relevant experience in a similar role
• Enthusiastic, welcoming and positive attitude
• Strong planning and organisational skills
• Ample communication skills, both orally and in writing, in Dutch and English
• Always keeping an overview, being stress-resistant and able to prioritise
• Diverse programmes of MS Office have no secrets: you can prepare, edit, and/or format a Word or PowerPoint document
• Being discrete with confidential informatio