Management Assistant - Founding Team (all genders)

at  Outscal Technologies

YOUR MISSION

We are a worldwide gaming loyalty platform operator and publisher. Our purpose is to enable free-to-play mobile game players to get rewarded for their hobby. We launched JustPlay in the US in 2020, and now our product is one of the leading loyalty rewards apps in the world. Our team is based in 13+ countries and our headquarters are in Berlin, Germany. While serving our 500,000 daily active players, developing our loyalty app and awesome games, we value fairness, having fun together, creativity and focusing on the things that matter.
We are seeking a new member to join our Support Function team as a Management Assistant. As a Management Assistant, you will play a critical role in enabling a smooth, efficient daily routine for our Founding Team (CEO, CSO). You will handle a mix of operational and strategic tasks, ensuring our leadership is well-prepared and supported in both business and personal matters.

THE EXPERIENCE WE HOPE YOU BRING TO JUSTPLAY

• You have at least 3+ years in a similar role and a proven record of offering invaluable support to executive leaders within an international setting, ideally in a startup environment
• You work independently and show a high level of initiative
• You are service oriented, proactive, detail-oriented, and highly organized, with the ability to balance multiple priorities in a dynamic environment
• You have a strong customer-oriented mindset, paired with the ability to manage confidential information discreetly
• You have excellent communication skills, with strong written and spoken proficiency in both German and English, allowing you to engage confidently with local vendors and international partners
• Ideally you have a driver’s license and the flexibility of coordinating services locally for our Founding team

WHY US?

• A spirited, inspiring, international, and enthusiastic team
• An International team that is currently working from 13+ locations around the world
• An organization with a high level of trust and sense of belonging among employees, that prioritizes employee quality of life, job satisfaction and professional development
• An opportunity to be a part of a company that’s breaking with traditional ideas and taking a new approach that’s shattering how the games industry works
  View Full Job Description

2 SKILLS REQUIRED FOR THIS ROLE

Boost these skills to join the top 1% applicants for this job
Communication
Budget Management

JOB RESPONSIBILITIES

• Ensure a smooth daily routine for our founding team by handling a variety of operational tasks, including vendor communications, reservations, and coordination of both internal and external meetings/ appointments
• Manage the calendars of our Founding team, organize meetings/ appointments and travel arrangements, assure our founding team is well prepared for meetings and have all necessary information in advance
• Coordinate and supervise vendors and service providers on behalf of the founding team to achieve efficiency and high quality services
• Plan and organize business trips, including booking travel arrangements and managing travel expense reports
• Oversee administration by accurately entering digital receipts and efficiently manage incoming invoices in a digital format
• Support different business functions (particularly Legal, HR, Finance) with ad hoc tasks (filing, invoice management etc.)
• Assist the founding team by preparing meeting agendas/ presentations and other relevant documents for business meetings and strategic planning sessions