Management Assistant ICC-Legal (temporary assignment)

at  IMEC Inc

Admin and Office - Leuven | About a week ago
Imec’s Legal Office and IP, Contracts and Compliance teams are currently looking for a Management Assistant to assist the team managers, as well as to contribute to the smooth functioning of the teams and the team members by offering support with the administrative and organizational tasks.
Imec’s Legal Office and IP, Contracts and Compliance teams are currently looking for a Management Assistant to assist the team managers, as well as to contribute to the smooth functioning of the teams and the team members by offering support with the administrative and organizational tasks.
The assignment

Your responsibilities are:

• Manage the agenda of managers and team leaders.
• Coordinate and organize internal and external meetings, conference calls, business travel, project events, team events etc.
• Provide support for the team meetings (prepare agenda and presentations, keep minutes, …) and digital workspaces of the teams.
• Manage and monitor the incoming and outgoing correspondence.
• Support the managers and team members in financial processes (ordering, invoice handing, shipments, memberships).
• Act as go-to person and provide solutions for general support, advice, questions and needs.
• Perform various operational and administrative tasks (stock management of office supplies, desk and pc allocations) for the team members.

Required knowledge and skills

• You have a bachelor’s in office management and experience in the job.
• You have excellent organizational skills.
• You can multi-task and prioritize efficiently; you are stress-resistant.
• You are a team-player but are also able to work autonomously and take initiative.
• You have excellent communication skills.
• You have the technical competences to work with Microsoft office (Outlook/Word/PowerPoint/Excel/Teams), SharePoint, One Drive – experience with Power BI is a plus.
• You are looking for a part-time job.
• Languages: a high proficiency of either Dutch or English (or both).

What we offer

We offer you an exciting temporary assignment in which you will be part of a community that makes the impossible possible. Together, we shape the technology that will define the society of tomorrow.

• Duration of the assignment: 3 months
• Desired start date: As soon as possible
• Work regime: Parttime, 3 days/week (24h)

Location

• imec Leuven
• Please note that working from home is not possible for this position, as the nature of the tasks involved requires being physically present in the office. We believe in fostering a vibrant and interactive work environment that promotes effective collaboration, creativity, and productivity.

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• For this temporary position, you can apply as a candidate, the employment is then through an employment agency or other third party. If you are a Freelancer (independent consultant) we also welcome your application. Consultant agencies that wish to present a candidate should contact Flexforce.
• Voor deze tijdelijke positie kan je solliciteren als kandidaat, de tewerkstelling is dan via een uitzendkantoor of een andere derde partij. Als je een Freelancer bent (zelfstandige consultant) verwelkomen wij ook jouw sollicitatie. Kantoren die een kandidaat wensen voor te stellen dienen contact op te nemen met Flexforce.

• Manage the agenda of managers and team leaders.
• Coordinate and organize internal and external meetings, conference calls, business travel, project events, team events etc.
• Provide support for the team meetings (prepare agenda and presentations, keep minutes, …) and digital workspaces of the teams.
• Manage and monitor the incoming and outgoing correspondence.
• Support the managers and team members in financial processes (ordering, invoice handing, shipments, memberships).
• Act as go-to person and provide solutions for general support, advice, questions and needs.
• Perform various operational and administrative tasks (stock management of office supplies, desk and pc allocations) for the team members