Management Assistant

at  Katoen Natie

WHO ARE WE LOOKING FOR?

We owe our success to people and processes. A management assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to management. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful this person should ensure the efficient and smooth day-to-day operation of Katoen Natie.

REQUIREMENTS AND SKILLS

• Bachelor Degree in Business Administration
• Proven successful experience as an Administrative Executive
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Strong organizational skills with the ability to multi-task
• Able to process and analyze data
• Excellent skilled in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills
• Aptitude for learning new software and systems
• Comfortable handling confidential information
• Additional qualification as an Administrative assistant or Secretary will be a plus
  We are looking for a dynamic person, with a pro-active, social mindset and excellent communication skills.

REQUIRED EXPERIENCE

2 years

A Successful management Assistant is an effective communicator, able to put people at ease when they’re speaking one-on-one with colleagues.

• Plan, organize, and schedule company meetings/appointments in the office, off-site, and via videoconference
• Prepare meeting agendas and take detailed meeting minutes.
• Prepare the regularly scheduled reports
• Draft and edit letters, reports, presentations and other documents.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Input and update information in databases and spreadsheets.
• Follow-up and coordination of the time registration of international teams, based in Belgium, Moldova and Macedonia and taking remediation tasks together with the team leaders.
• Explaining new employees the way of working related to time registration.