Management Assistant ME

at  True North Partners

WHAT WE EXPECT:

We are looking for a proactive and dynamic assistant to support our management group:

• At least 5 years’ experience in working as personal, team or executive assistant.
• Based in United Arab Emirates (preferably Dubai) with professional experience in the market.
• Organised and methodical when dealing with priorities
• Energetic and self-driven, communication skills are a must
• Strong dedication to quality with a good understanding for figures and numbers
• Proficient in Microsoft tools i.e. Excel, Word, PowerPoint
• Fluent in English. Other languages are a plus.

The key responsibility areas would include but not be limited to:

• Provide executive support for partners in the Middle East
• Work and travel visa/entry clearance processing assistance
• Diary management; anticipating schedule conflicts and prioritising key objectives
• Supporting tender processes (communication with stakeholders)
• Setting up first drafts / finalising contracts with clients
• Support onboarding consultants at clients (logins, IT-access, forms etc.)
• Support in controlling (staffing, progress, revenues, invoice scheduling, credentials)
• Closely support the HR team and other departments
• Assisting with the organisation of offsites and company events
• Assisting with back-office tasks as required (expense reports for executives, database)
• Ad hoc secretarial tasks as and when required by team

Please refer the Job description for details