Management Assistant Officer

at  DukeNUS Medical School

Posting Start Date: 24/12/2024
Job Description:

JOB DESCRIPTION

Perform a variety of secretarial and administrative support for the Associate Dean, Early Research Career Development, Associate Dean, Faculty Development – Clinician-Researcher and Senior Associate Dean, Academic Programmes Management Department, under the Office of Academic Medicine (“OAM”).

• Direct Reporting (50%): Associate Dean, Early Research Career Development
• Maintain an up-to-date list of MD-PhD graduates and their postings in the SingHealth residency program.
• Organise twice yearly group or one-on-one meetings with MD-PhD graduates.
• Provide administrative support for all Early Research Career Development activities.
• Assist in the preparation of the annual budget for Early Research Career Development.
• Matrix Reporting (35%): Associate Dean, Faculty Development – Clinician-Researcher
• Support, organise and manage meetings, workshops and seminars related to Faculty Development – Clinician-Researcher activities. These include preparation of programme materials and meeting minutes.
• Maintain records, including details of mentors and mentees, progress reports, funding allocations, and related correspondence.
• Support in tracking of periodic appraisals for the career development of mentees.
• Matrix Reporting (15%): Senior Associate Dean, Academic Programmes Management Department
• Manage the calendar for the Senior Associate Dean.
• Assist with meeting arrangements, including sending invitations, preparing agendas, presentation materials, managing logistics, attending meetings and taking minutes.
• Other Ad Hoc and Related Duties
• Provide additional support as required by the Direct and Matrix Reporting Officers.

QUALIFICATIONS

• Degree/Diploma in a related discipline with at least 3 to 4 years of relevant work experience.
• Candidates with other qualifications with at least 10 years of relevant work experience may also be considered.
• Prior work experience in a research or academic environment would be advantageous.
• Meticulous, well-organised and have good time management to work in a fast-paced environment.
• Able to communicate clearly, a strong team player and able to work effectively in a diverse work environment.
• Proficient in general software applications that facilitate work operations such as Microsoft Office software including Word, Excel, Powerpoint, Canva, Dalle and productivity tools.
  We regret that only shortlisted candidates will be notified.

Please refer the Job description for details