Manager, Accounts Receivable

at  Alberta University of the Arts

Do you believe in the power of ideas, possibility, and in building community?
Alberta University of the Arts (AUArts) is looking for a Manager, Accounts Receivable to lead treasury, revenue and receivables to align with the University’s mission and strategic goals.
The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.
This is a full-time permanent position starting as soon as possible. Hours of work are 35 hours per week, 7 hours per day.
Why AUArts?
AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.
Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.
The Opportunity
Competition #2425-NO-MP-13
The Manager oversees direct reports in cashier services, treasury, revenue, receivables, and general accounting, providing functional guidance on student payments, awards, and student account information to ensure compliance and meet operational needs. As a member of the AUArts leadership team; this role is responsible for championing and integrating equity, diversity, and inclusion, strategic partnerships, and enrollment management principles.

QUALIFICATIONS:

The following qualifications have been determined to promote likelihood of

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

• Undergraduate Degree in business administration, or equivalent
• Member in good standing with Chartered Professional Accountants Alberta (CPA)
• 5 years related experience in financial administration and accounts receivable, including supervisory experience
• Demonstrated experience with overdue accounts and debt collection
• Proficiency in accounting software (e.g., Sage 300), Microsoft Excel and financial systems integration
• Proficiency in data reporting and analysis
• Finance and accounting experience in a post-secondary environment is an asset
• Knowledge of post-secondary legislation, policies, and procedures is an asset
• Demonstrated experience with Student Information Systems (e.g., Banner) is an asset
• Demonstrated experience with Enterprise Resource Planning Systems is an asset

KEY RESPONSIBILITIES:

Treasury, Billing and Collections

• Ensure timely and accurate billing and recording of tuition and other university revenue.
• Oversee cash receipts, deposits, and reconciliation with bank statements, ensuring secure handling and compliance with university policies and internal controls.
• Manage the full life-cycle of student accounts, including fee assessment, collections, reconciliations, and refunds.
• Responsible for the system configuration of students fees and accounts within the Student Information System (SIS), including regular system upgrades and testing.
• Address account holds, discrepancies, and overdue payments; communicate payment schedules and deadlines to students and faculty.
• Oversee third-party billing agreements and invoicing for student funded sponsors (e.g., First Nations and government agencies).
• Liaise with internal departments, and works closely with the Office of the Registrar, to communicate student account updates and provide guidance on tax receipt eligibility.
• Reconcile third-party accounts (e.g., AUArts Student Association, SAIT, and City of Calgary UPass fees, etc.)
• Develop reports and analyses to support billing and collections functions.

Process Improvements, Reporting, Controls and Audit Support

• Ensure compliance with university financial policies, government regulations, and accounting standards.
• Maintain internal controls to safeguard university revenues and minimize financial risks.
• Regularly review and optimize accounts receivable and cash management processes, incorporating technology and best practices.
• Develop and implement streamlined policies and procedures for billing, collection, cash handling, and banking activities.
• Identify opportunities for automation within the receivables and cash management processes.
• Maintains internal training documentation and cross-training team members for continuity.
• Support annual audit preparation and respond to audit inquiries.
• Assist with additional reporting and special projects as needed.

Team Management

• Manage and lead Accounts Receivable team. Develop team members through coaching, training, objective setting, ongoing feedback, and recognition.
• Manage people resources, including delegation of work, managing Dayforce requests, including for time off, and recruiting for vacancies.
• Effectively lead employees through organizational, systems, process and other changes.
• Develop short- and long-term team goals and strategies.

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

• Undergraduate Degree in business administration, or equivalent
• Member in good standing with Chartered Professional Accountants Alberta (CPA)
• 5 years related experience in financial administration and accounts receivable, including supervisory experience
• Demonstrated experience with overdue accounts and debt collection
• Proficiency in accounting software (e.g., Sage 300), Microsoft Excel and financial systems integration
• Proficiency in data reporting and analysis
• Finance and accounting experience in a post-secondary environment is an asset
• Knowledge of post-secondary legislation, policies, and procedures is an asset
• Demonstrated experience with Student Information Systems (e.g., Banner) is an asset
• Demonstrated experience with Enterprise Resource Planning Systems is an asse