Manager Assistant with English

at  Bain Company Inc

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list for the last 13 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

• Coordinate complex calendars and schedule meetings with internal and external stakeholders. Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach; proactively communicate calendar changes to leadership team and respond to calendar changes as needed
• Coordinate detailed travel arrangements with Bain Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
• Submit frequent and detailed expense reports; actively manage audit process to ensure proper reimbursement of business expenses
• Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities
• Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to fully understand key deadlines
• Communicate with case team regarding schedule and travel changes, keep the leadership team informed through frequent and proactive status updates, and act as a trusted thought partner by identifying and providing solutions to schedule and travel changes as they arise; attend case team kick-off meeting virtually and any other meetings during the case if appropriate and deemed necessary by the leadership team
• Positively contribute to MA team culture by playing an active role in training new team members and assisting in planning events; participate in team related activities and events and act as a role model consistent with Operating Principles
• Organize meetings for leadership team to include conference room scheduling and ordering meals; for in person meetings this will require collaboration and coordination with on-site office support to manage logistics and ensure seamless execution of details
• Proactively support the leadership team in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partnering with the global/local marketing team on contact audits, data campaigns and other relationship management efforts
• Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
• Perform other related duties as requested or as responsibilities dictate