Manager, Contract Services

at  Ontario Health atHome

Job Description:

• Functions as the Contracts Team contact with contracted service providers and vendors on issues related to interpretation and implementation of performance specifications and resolution of issues as they arise
• Develops strategies for successful negotiations. Participates in and supports negotiation of performance agreements with contracted service providers and vendors and contributes to the development of related policies, procedures or strategies for performance management
• In conjunction with Director, manages contracted service provider and vendor performance and or service agreements according to established Government/ministry directives and Ontario Health atHome goals and objectives
• Contributes to analysis of local system performance within the context of provincial performance goals, and assesses the implications for management of contracted service provider and vendor performance targets
• Reviews and validates performance reports, determines performance against contract specifications and makes recommendations to address emerging issues or requirements for remedial action in consultation and/or under direction from Director
• Participates in managing the implementation of the contract management framework for contracted service providers and vendors and manages issues related to contract management trends, practices, and remedies
• Contributes to and/or designs appropriate methods or tools to monitor and evaluate contracted service providers and vendors performance from multiple perspectives including financial management and service quality
• Provides leadership to designated staff within the Contracts Team, and monitors their work, and priorities during projects and assignments; this includes ensuring adherence to maintaining all appropriate and required documentation and record keeping
• Evaluates performance and identifies career development and training opportunities for designated staff
• Provides effective management of risk by applying expertise/leadership in the identification, assessment, mitigation and prioritization of perceived and/or actual sector risk situations
• Contributes advice and input on performance standards and service provider performance accountability, and interpretation of service provider/vendor system performance issues to the Ontario Health atHome: Central Leadership Team
• Performs report writing as appropriate, including preparation of presentation materials, business cases and/or briefing notes to Directors and Ontario Health atHome: Central Leadership Team
• Provides expert support related to procurement practices
• Performs Administrative On-Call support on a rotating basis as required
• Other duties as assigned, which may include supporting other Ontario Health atHome Contract Teams, membership on various Committees and Working groups in the achievement of organizational goals, and acting as Director Delegate when requested
• Develops and sustains effective working relationships with both contracted service providers, vendors, and all levels of Ontario HealthatHome staff to ensure that internal processes and services are carried out in accordance with contract standards
• Works collaboratively with other internal departments and stakeholders to ensure contracts/agreements reflect their needs
• Represents the Contract Services Team on external committees including community and provincial committees related to contract management, procurement and service provision
• Attends and/or coordinates meetings related to projects and project planning
• Documents project requirements, tasks, and plans effectively
• Performs work contributing to the completion of the project, and works collaboratively with other team members as needed
• Reports project progress back to Contract Services Team
• Undertakes special projects as assigned that are in accordance with job responsibilities and/or necessary objectives
• Provides guidance and direction to Contract Services Team members and other Ontario Health atHome staff regarding contract requirements, policies, service allocation and communication to service providers
• Manages confidential information in a responsible manner
• Participates in hiring new staff, providing training, orientation and development, evaluating performance and, in consultation with Director, makes decisions regarding discipline or termination as required
• Participates in safety and quality information gathering and analysis
• Reviews any information provided regarding the safety and quality of services provided by all staff within the Contracts Team
• Understands expectations around the quality and safety framework and participates in safety and quality initiatives