Manager: Corporate Secretarial / Company Formation

at  Kayan Technology LLC

Job Type: Full-time
Monday - Friday: office based (with some flexibility to work remotely subject to the needs of the business).
Location: Business Bay, Dubai

JOB DESCRIPTION

We are a fast-growing and dynamic international company with operations across six countries. We are seeking a highly skilled and proactive Corporate Services Manager to join our high-performing team in Dubai.
This is a critical role where you will manage and grow the Corporate Services Department. You will be taking ownership of all corporate secretarial and company formation functions while driving the growth of the department. You will play a pivotal role in ensuring all statutory, regulatory, and corporate requirements are met for an international client base operating in offshore jurisdictions (excluding the UAE).
This role is ideal for a self-starter with deep knowledge of company formation and administration who thrives in a high-growth environment, takes initiative, and is eager to build and lead a team. While specific knowledge of offshore jurisdictions is not required, candidates must have strong expertise in company formation and administration, as the core skills are transferable, and training will be provided.
This role requires exceptional client management skills, with the ability to act as the first point of contact for all client queries, ensure timely resolutions, and maintain long-term professional relationships

AD HOC AND PROJECT WORK

• Participate in special projects, such as process changes, efficiency improvements, and regulatory remediation initiatives.
• Prepare documents for signatures and assist in managing the signing process.
• Provide corporate secretarial support and respond to client and internal queries.
  The duties and responsibilities described in this job description are not a comprehensive list and as such additional tasks may be assigned to the employee from time to time; The scope of the job may also be subject to change as necessitated by business demand.

EXPERIENCE

• Minimum 3+ years of experience in corporate services, company formation, or governance roles.
• Proven experience managing a portfolio of companies, including incorporation and ongoing administration.
• Leadership experience with a focus on mentoring, managing, and growing a team.

EDUCATION AND CERTIFICATIONS

• Bachelor’s degree in Law, Business Administration, or a related field.
• Professional qualification is highly desirable.

TECHNICAL SKILLS

• Strong understanding of corporate secretarial responsibilities, including annual filings, KYC updates, and financial reporting deadlines.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to draft, format, and proofread legal documents and corporate reports.
• Familiarity with compliance and client relationship management tools (e.g., CRM software) is an advantage

SOFT SKILLS

• Self-starter mindset with the ability to work independently, take initiative, and make impactful decisions.
• Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Exceptional client management skills, with the ability to build strong relationships, handle client queries confidently, and resolve issues effectively
• Strong interpersonal skills to interact professionally with clients, executives, and stakeholders.
• Strong written and verbal communication skills to interact with board members, executives, and regulatory authorities.
• Attention to detail and the ability to maintain accurate records and documentation.
• Ability to handle confidential information with discretion and integrity.
• Proactive problem-solving skills to identify and address client or operational issues effectively and independently