Manager, Finance–Property Management

at  Dixon Hall

Employment Type: Full-time, Permanent
Department: Finance
Union: Excluded
File #: 24-FA-10
Posting Date: September 20, 2024
Posting Close: October 04, 2024

POSITION SUMMARY

Reporting to the Director, Finance, the Manager, Finance- Property Management (PM) -will play a significant role in advancing Dixon Hall’s mission by maintaining high standards and supporting the continuous improvement of Dixon Hall’s Finance department. The Manager, Finance- PM is responsible for supporting the effective delivery of projects in Supportive Housing and Real Estate & Property Management divisions. The Manager, Finance- PM will also ensure oversight for all matters related to financial expenditure and reporting, as well as aiding the financial and operational reporting, day-to-day management, and external audits.
Duties and Responsibilities

The Manager, Finance- PM role in the realm of property management, is multifaceted and crucial for the financial health and success of the properties you oversee. The following are the specifics:

• Strategic Financial Planning: Collaborate with colleagues to align financial strategies with organizational goals.
• Develop innovative approaches to maximize rental income and enhance property management practices with Property Management.
• Monitor key performance indicators (KPIs) to measure operational success with Property Management.
• Identify and implement improvements to streamline workflows and optimize processes.
• Manage vendor relationships to ensure timely and cost-effective goods/services.
• Develop and implement financial policies, procedures, and controls specific to RGI properties.
• Prepare and manage annual budgets (operating, capital Improvement and capital replacement) for property operations, including forecasting revenue and controlling expenses.
• Create 10-year cash flows projections for RGI properties.
• Manage relations with all lending agencies and organizations.
• Work closely with partners and stakeholders to support the programs and processes that will drive financial stability and compliance.
• Monitor financial performance and provide regular reports for senior management and the board of directors on a timely basis (monthly, quarterly, and annual financial statements.
• Ensure compliance with government regulations, funding requirements, and reporting standards related to RGI housing programs.
• Coordinate with external auditors, funding agencies, and regulatory bodies as needed.
• Stay updated on changes in regulations and industry best practices related to RGI housing finance and accounting.
• Responsible for all financial transactions, such as rent calculations, subsidies, and lease agreements, accounts payable, and general ledger to ensure accuracy and compliance.
• Identify financial risks and implement effective risk mitigation strategies.
• Establish and maintain internal controls to safeguard assets and ensure integrity of financial data.
• Conduct regular audits and reviews to assess compliance and identify areas for improvement.

QUALIFICATIONS

• Bachelor’s degree in finance, accounting, business administration, or related field; CPA designation preferred.
• Minimum of 5 years of experience in finance and accounting, with at least 2 years of experience in property management or affordable housing finance.
• Strong knowledge of RGI housing programs, regulations, and funding mechanisms in Ontario, particularly in the Toronto area.
• Proficiency in financial analysis, budgeting, and reporting software (e.g., Yardi, Microsoft Excel and other financial software packages).
• Excellent communication, leadership, and interpersonal skills.
• Ability to work effectively in a collaborative team environment and manage multiple priorities in a fast-paced, dynamic organization.
• Must be qualified to work in Canada legally for the employer.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.
• Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada.
  Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.
  To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.
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• Strategic Financial Planning: Collaborate with colleagues to align financial strategies with organizational goals.
• Develop innovative approaches to maximize rental income and enhance property management practices with Property Management.
• Monitor key performance indicators (KPIs) to measure operational success with Property Management.
• Identify and implement improvements to streamline workflows and optimize processes.
• Manage vendor relationships to ensure timely and cost-effective goods/services.
• Develop and implement financial policies, procedures, and controls specific to RGI properties.
• Prepare and manage annual budgets (operating, capital Improvement and capital replacement) for property operations, including forecasting revenue and controlling expenses.
• Create 10-year cash flows projections for RGI properties.
• Manage relations with all lending agencies and organizations.
• Work closely with partners and stakeholders to support the programs and processes that will drive financial stability and compliance.
• Monitor financial performance and provide regular reports for senior management and the board of directors on a timely basis (monthly, quarterly, and annual financial statements.
• Ensure compliance with government regulations, funding requirements, and reporting standards related to RGI housing programs.
• Coordinate with external auditors, funding agencies, and regulatory bodies as needed.
• Stay updated on changes in regulations and industry best practices related to RGI housing finance and accounting.
• Responsible for all financial transactions, such as rent calculations, subsidies, and lease agreements, accounts payable, and general ledger to ensure accuracy and compliance.
• Identify financial risks and implement effective risk mitigation strategies.
• Establish and maintain internal controls to safeguard assets and ensure integrity of financial data.
• Conduct regular audits and reviews to assess compliance and identify areas for improvement