Manager: Governance & Secretarial

at  Absa Bank Limited

Empowering Africa’s tomorrow, together…one story at a time.
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
As a centre of excellence for corporate governance and secretarial practice, apply sound governance practices to the Relationship Banking (“RB”) Cluster Committees and other committee as required and agreed. Provide advice and guidance to other RB Business Unit committees on best practice on their BU specific governance committees.

Job Description

• Provide effective administration (end-to-end) for meetings at Senior Executive level committees, with the emphasis on providing minutes of highest standards in respect of complex meetings – ensuring these are accurate, professional and well-written.
• Assist with the implementation and the embedment of the RB Governance Framework.
• Organize, administer and ensure the smooth running of meetings, drafting of agendas, accurate minute taking and recordings. Coordinate / provide input and support in the preparation and distribution of meeting packs, and annual meeting schedules.
• Ensure that all logistical arrangements have been made in relation to venues, parking, and access to buildings, stationery, refreshments, presentations, projectors and so forth by liaising with the secretaries in the venues where the meetings are going to be held.
• Conduct governance effectiveness assessments to ensure an effective cluster committee structure is in place including clarity over decision-making, execution and escalations.
• Record all the critical documents such as minutes, annual reports, and resolution and CM forms in the correct format terms of reference as per the relevant legal and regulatory requirements and the Absa Record Management Policy.
• Ensure that records are kept in secure folders and that records are constantly kept up to date. Record all the critical documents such as minutes, annual reports, resolutions and forms in the correct format as per the Companies Act and the Absa Record Management Policy.
• Compile and monitor the implementation of Action items from the BU Exco level Committees. Ensure that actions are dealt with and closed.
• Make use of governance tools adopted in RB. Develop expert knowledge on use of the tools to guide users of the systems.
• Act as the primary point of contact for RB ExCo members and / or RB colleagues as and when queries arise.
• Strategy Development: Assist with developing a strategy for the Governance and Control Management function to achieve the strategic objectives set by the business leadership aligned to the overall business strategy of Group.

Education
Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)
Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.
Absa Bank Limited reserves the right not to make an appointment to the post as advertise

Please refer the Job description for details