Manager, Payment & Compliance Services

at  University of Alberta

Department Vice-President Finance & Administration - Shared Services Finance Services
Salary range $73,882 to $123,130
Posted date January 17, 2025
Closing date January 31, 2025
Position Type Full Time - Operating Funded

DESCRIPTION

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).
In accordance with the Administrative and Professional Officer Agreement, this position has a comprehensive benefits package and an annual salary range of $73,882 - $123,130.
Location - Work primarily takes place at Enterprise Square.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or diploma in accounting, finance, or a related field, with a minimum of 7 years of progressive financial and accounting management experience.
• More than 3 years of proven leadership experience in managing financial operations in a large and complex organization.
• Recognized professional designation in accounting or finance.
• Strong interpersonal and communication skills, with a demonstrated ability to build consensus, inspire teams, and foster collaborative partnerships.
• Exceptional analytical and problem-solving skills, with a focus on mitigating risks and achieving organizational goals.
• High level of attention to detail and ability to maintain confidentiality in sensitive financial matters.
• Adaptability to dynamic work environments, with a proactive approach to providing solution-focused feedback.

PREFERRED QUALIFICATIONS:

• Prior leadership experience in a post-secondary or similar complex environment is preferred.
• Prior leadership experience in a unionized environment is preferred.
• Experience working with large ERP systems, such as PeopleSoft Financials, is highly desirable.
• Demonstrated expertise in managing corporate credit card programs, supplier payments, and procurement processes.
• Strong understanding of asset management, including inventory reconciliation and compliance with GST/HST legislation.
• Experience in a unionized environment is an asset.
• Proficiency in Microsoft Office and Google Apps.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight January 31, 2025, Edmonton, Alberta local time

• Provide strategic leadership to the Payment & Compliance Services team, ensuring timely and accurate financial processing, including payments to suppliers, staff, and non-employees.
• Develop and implement operational plans to enhance the efficiency and integrity of financial processes, aligning them with organizational goals.
• Lead and manage the corporate credit card program, including oversight of card issuance, limit adjustments, cancellations, and transaction reconciliation.
• Ensure compliance with PCI standards across payment processes and provide training to staff to uphold these standards.
• Oversee vendor account maintenance, support procurement processes, and ensure adherence to procurement policies and contracts.
• Collaborate with senior leaders to address internal control issues and resolve disputes related to financial operations, escalating as necessary.
• Analyze the impact of decisions on business operations, staff, students, and external stakeholders, providing regular updates and recommendations to the Director.
• Drive a culture of continuous improvement (i.e. automation) by leveraging technology, such as PeopleSoft, SupplyNet, and other tools, to optimize workflows.
• Build and maintain strong working relationships with internal and external partners to foster collaboration and alignment with institutional objectives.
• Support the Director in strategic planning, policy development, and financial management to ensure alignment with the University’s long-term goals.