Manager, Procurement

at  eHealth Systems Africa

Who we are
eHealth Africa (eHA) designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.

We leverage our staff and department expertise across five programmatic areas:

• Health Delivery Systems
• Public Health Emergency Management Systems
• Disease Surveillance Systems
• Laboratory & Diagnostic Systems
• Nutrition & Food Security Systems

In each of these programmatic areas, we partner with governments, communities, nonprofits, and other stakeholders to generate holistic solutions because we believe that every community deserves access to the types of tools that can enable them to lead healthier lives.
Purpose of the position
The Manager, PAM, provides and manages a robust system of procurement for eHA. This position oversees and supports the procurement process in Country Offices in compliance with the eHA Procurement Policy and Guidelines and per specific requirements by Institutional donors and other large donor’s guidelines. S/he is also responsible for handling accounting and record keeping activities, as well as managing the costs that are involved in making purchases.
What you’ll do

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Serves as procurement and contracting expert for eHA, with responsibility for the Nigeria procurement of a wide variety of goods and services, some associated with highly complex (technically and legally) contracts and procurement activities.
• Daily oversees the buying of goods and services from external sources via a competitive process, in compliance with eHA’s procurement policy and guidelines; and specific donor requirements as applicable.
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Oversees the tracking and movement of goods and supplies. Keep accurate waybill records.
• Ensures effective use of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes on the procurement processes monitoring system and mechanisms for the purpose of their enhancement.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns, and availability of goods and services.
• Analyzes and evaluates procurement requests and ensures the appropriateness of technical specifications.
• Supervises Procurement Officers in processing transactions for equipment, materials, supplies, capital goods, and services as needed.
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships.Prepare and maintain purchasing records, reports, and price lists
• Lead the bidding process for more complex procurement.
• Manage and Monitor the procurement flow through the ERP system.
• Prepare a reconciliation report from the ERP system]
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual details.
• Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources, and participates in the incorporation of research results into the procurement program.
• Administer contract performance, including delivery, receipt, warranty, damages and insurance.
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Reconcile or resolve value discrepancies between invoice and received.
• Perform any other incident-specific related duties, as required by the functional supervisor.
• Attends and participates in staff meetings, training classes and supervision.
• Adheres to Policies and Procedures.

Who you are

The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job.

• B.Sc. and a master’s degree in a related field.
• Chartered Institute of Procurement and Supply (CIPS) certification is necessary.
• Minimum of 8 years relevant experience, at least 3 years in a managerial role NGO experience is an added advantage.
• Adherence to defined policies and procedures, monitor and evaluate direct report
• Ability to coordinate and ensure workforce work in line with organizational value and culture to meet goals and perform well in the future.
• Proven ability to lead and manage multidisciplinary/diverse teams, as well as mentoring teams.
• Supply chain work-related skill, knowledge, or experience is considered an asset.
• Strong analytical skills, judgment, and decision-making.
• Must have organizational skills to arrange data and retrieve data in a timely manner.
• Good knowledge and understanding of Procurement processes, policy, and systems.
• Must have an eye for detail to ensure that correct information is noted and recorded.Strong interpersonal skills.
• Good knowledge of planning and forecasting processes; procurement and contract management; accounts payable and operational controls; sourcing and procurement techniques as well as dexterity in “reading” the market Stakeholder Engagement and Management
• Strong IT skills including good knowledge of the use of SAGE X3, NetSuite and Google suite etc.
• Proficiency working within specialized software utilized in the program

Work Environment
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.
eHA Gender Diversity Statement
At eHealth Africa, diversity is integral to who we are. We value and honor diverse backgrounds and experiences, and strive to create inclusive and equitable working environments that promote Learning, Fairness, and Opportunities for all.
Above all
We believe strongly in our mission and our core values, and our teams are most successful when they do also.

• Serves as procurement and contracting expert for eHA, with responsibility for the Nigeria procurement of a wide variety of goods and services, some associated with highly complex (technically and legally) contracts and procurement activities.
• Daily oversees the buying of goods and services from external sources via a competitive process, in compliance with eHA’s procurement policy and guidelines; and specific donor requirements as applicable.
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Oversees the tracking and movement of goods and supplies. Keep accurate waybill records.
• Ensures effective use of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes on the procurement processes monitoring system and mechanisms for the purpose of their enhancement.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns, and availability of goods and services.
• Analyzes and evaluates procurement requests and ensures the appropriateness of technical specifications.
• Supervises Procurement Officers in processing transactions for equipment, materials, supplies, capital goods, and services as needed.
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships.Prepare and maintain purchasing records, reports, and price lists
• Lead the bidding process for more complex procurement.
• Manage and Monitor the procurement flow through the ERP system.
• Prepare a reconciliation report from the ERP system]
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual details.
• Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources, and participates in the incorporation of research results into the procurement program.
• Administer contract performance, including delivery, receipt, warranty, damages and insurance.
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Reconcile or resolve value discrepancies between invoice and received.
• Perform any other incident-specific related duties, as required by the functional supervisor.
• Attends and participates in staff meetings, training classes and supervision.
• Adheres to Policies and Procedures