Marketing & Administrative Assistant

at  Kidder Matthews

Kidder Mathews has been a leader in the commercial real estate industry for over 55 years, fostering an innovative and dynamic work culture with more than 100 “best workplace” awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm performs $10 billion in transaction volume, manages over 55 million square feet of space, and conducts 2,600 appraisals, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.

JOB SUMMARY

The Administrative Marketing Assistant works as part of a team that supports the firm’s commercial real estate brokers with their daily administrative needs, graphics work, property marketing, maps and aerial imagery, and neighborhood research. The Administrative Marketing Assistant supports all divisions as receptionist for the office and is the first impression of the company, so should set a professional tone at the front desk reception area both on the phone and in person.

SKILLS AND ABILITY

• Ability to work with minimal supervision and lead by example
• Ability to speak, write and understand English
• Excellent grammatical, oral and written communication skills
• Ability to multi-task and utilize resources to execute multiple projects or tasks within a deadline-oriented environment
• Highly accurate, attentive and detail oriented
• Professional communication, etiquette and presentation
• Customer-service oriented with the ability to build relationships with employees, brokers, management, vendors and clients
• Able to function in a team environment with demonstrated ability in problem solving
• Professional telephone etiquette with excellent oral and written communication skills
• Ability to type a minimum of 65 wpm
• Demonstrated high level of initiative and strong trouble shooting skills

EDUCATION/CERTIFICATION

• High School Degree or equivalent required bachelor’s degree preferred

REQUIRED KNOWLEDGE

• Strong MS Office skills (Word, Outlook, PowerPoint, Excel)

EXPERIENCE REQUIRED:

• 1+ year(s) related experience
• 1+ year(s) experience with Adobe Creative Suite programs (especially InDesign, Photoshop, Illustrator and Acrobat)

ESSENTIAL FUNCTIONS

• Work well and maintain good relationships with coworkers in a close-knit team environment to support a fast-paced, high-profile sales force
• Provide high level customer service and an overall can do, service-oriented attitude
• Route calls and greet visitors, receive and distribute mail and deliveries; prepare outgoing mail including overnight and courier packages Use InDesign templates to produce and assemble marketing presentations, proposals, flyer, e-mail flyers, newsletters, postcards, etc. Use Photoshop and Illustrator to edit and enhance property photographs, floor plans, and other images
• Use various mapping and demographic software applications to run reports and create customer maps, aerials, and presentations
• Prepare informational packages and maps for property tours
• Provide administrative support for legal documents, proposals, invoices, executive summaries, and other long and short documents
• Compose and/or transcribe various correspondence, some of which may be highly confidential
• Maintain a clean and professional front desk area, keeping equipment and supplies neat and orderly
• Ensure that common areas (kitchen, break rooms, conference rooms and lobby) are clean, orderly, and well stocked throughout the day.
• Operate and troubleshoot office equipment like fax machine, postage meter, etc.
• Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office

SUPERVISORY RESPONSIBILITIES

• Direct supervisory responsibilities for 1 Administrative Assistant and up to 5 Marketing Assistants.
  Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/