Overview:
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Marketing and Proposal Coordinator for our Waterloo, Guelph, or Cambridge, ON office. The position assists the regional/branch marketing group or corporate marketing team with functions of moderate complexity while ensuring procedures are implemented in accordance with Geosyntec policies, government regulations, and copyright laws.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities:

• Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material;
• Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment;
• Coordinate with practitioners to maintain master resumes, project descriptions and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website and emails;
• Track and distribute events planning information to practitioners and research event attendees, including maintaining a key meeting calendar;
• Maintain corporate memberships in client organizations;
• Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable);
• Assist with the preparation and/or assembly of written and visual information for client presentations;
• Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements;
• Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction;
• Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals;
• Gather content from team and consultants as needed; maintain content libraries / winning examples-templates;
• Organize and develop task lists from pre-submittal meeting recordings and notes;
• As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams;
• Review, cull, and maintain select sources of industry-related market information;
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;
• Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide);
• Develop proposal and cover letter templates;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Coordinate the development and submittal of project award entries;
• Participate in data gathering for strategic plans, reports, and meetings;
• Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision;
• Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.);
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP); and
• Perform special projects and related work as required.

Skills, Experience and Qualifications:

• A Bachelor’s degree, an associate degree or equivalent from a two-year college and 2 years of related experience, or 4 years of related experience in a marketing professional services environment. (required)
• Experience in engineering, architecture, commercial construction or legal firm. (preferred)
• Experience with the production of technical proposals and reports. (preferred)
• Working knowledge of production techniques to support proposal, presentation, or other sales and marketing activities. (required)
• Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
• Advanced computer literacy using MS applications and Desktop Publishing Software (Adobe Suite, including Acrobat, InDesign, Office Professional, Outlook). (required)
• Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (required)
• Ability to understand and follow complex oral and written instructions. (required)
• Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)
• Valid Canadian driver’s license and a satisfactory driving record for business travel. (required)

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• Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material;
• Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment;
• Coordinate with practitioners to maintain master resumes, project descriptions and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website and emails;
• Track and distribute events planning information to practitioners and research event attendees, including maintaining a key meeting calendar;
• Maintain corporate memberships in client organizations;
• Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable);
• Assist with the preparation and/or assembly of written and visual information for client presentations;
• Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements;
• Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction;
• Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals;
• Gather content from team and consultants as needed; maintain content libraries / winning examples-templates;
• Organize and develop task lists from pre-submittal meeting recordings and notes;
• As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams;
• Review, cull, and maintain select sources of industry-related market information;
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;
• Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide);
• Develop proposal and cover letter templates;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Coordinate the development and submittal of project award entries;
• Participate in data gathering for strategic plans, reports, and meetings;
• Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision;
• Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.);
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP); and
• Perform special projects and related work as required