Marketing & Client Appreciation Assistant

at  Aird Berlis LLP

WHO WE ARE:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

REQUIREMENTS:

• Minimum of 3 years’ previous experience in a professional services firm with administrative, marketing, event coordinating and/or operations experience
• Successful completion of a post-secondary education in administration, business, marketing or other comparable program
• Ability to be flexible with daily schedule and willingness to work overtime as necessary
• Ability to travel off-site
• Ability to lift 30 pounds
• Handle time pressure situations and stress of multiple demands

SKILLS:

• Microsoft 365 suite of applications
• Desktop Publishing and Adobe design software experience an asset
• Familiarity with Zoom, Teams, Vuture and social media platforms are an asset
• Awareness of a CRM system/contact management database is an asset
• Resilient with project management capability
• Good judgement and decision making
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

• Assist the Manager, Events & Sponsorship with all client appreciation duties, promotional and take away item requirements
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• Main contact for firm requests

• Fulfill orders in a timely and professional manner
• Replenish supplies and track inventory
• Ability to use QuickBooks and create budgets is an asset
• Coordinate vendor payments and assist in reconciling departmental expenses
• Coordinate the delivery and pick up of marketing materials for events and sponsorships
• Submit ideas for marketing programs, events, and other projects
• File project documents, emails and other supporting materials in project folders
• Monitor shared marketing mailboxes to assist with inquiries as needed
• Assist by scheduling meetings, reminders and other support to help the department stay organized
• A client oriented approach with the ability to build and maintain trusting relationships
• Assist with firm events and other marketing initiatives as needed
• Maintain the firm’s marketing and events calendar
• Adapt to new and changing technologies
• Generally assist the Marketing Department in all of their efforts as required
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative
• Confidential