Marketing Coordinator

at  United Way Winnipeg

Job Number:
185
Department:
Marketing
Job Type:
Full Time
Close Date:
02/28/2025
Professional Areas:
Career Opportunities
Salary Range:
$41,483.37 - $51,019.31

POSITION SUMMARY

The primary responsibility of the Marketing Coordinator, Events is to provide overall coordination and administrative support services to the Events team. This will include working collaboratively with volunteers, the Events and Marketing teams, and other members of United Way to ensure that the Events programming needs are effectively fulfilled.

QUALIFICATIONS/EXPERIENCE

You possess the following qualifications or an equivalent combination of education and related experience:

• A certificate or degree in Business Administration, Creative Communication or Recreation Management and Community Development and/or an equivalent of experience
• Proficiency in Microsoft Office, including formula creation, pivot tables and data merges
• Basic HTML coding is an asset
• Knowledge of event planning process
• Experience in CRM or other data management systems
• Proficient in virtual meeting platforms such as Zoom and Microsoft Teams
• Ability to learn and thrive in a dynamic, fast-paced, changing environment and manage several tasks simultaneously
• Ability to work independently and as part of a team, to take initiative and demonstrate imagination and problem-solving ability
• Exceptional organizational skills, with particular attention to detail
• Strong interpersonal skills
• Respectful of confidentiality

• Participate as a member of the bargaining unit, specifically Unifor and it’s Local 191
• Providing primary administrative support to the Marketing Events and Communications, which includes:
• Maintaining accurate and complete data files within our organizational CRM system for use in marketing and event activities, including creating large, detailed mail lists, updating profiles and report generation and managing timelines
• Coordinating event attendance, including RSVPs and ticket sales, and providing setup, tear down, logistics and registration support at events
• Maintaining up-to-date event information on our organizational website.
• Coordination of email communications, such as event invitations and reminders, through our organizational CRM, including the creation, proofing, and sending of emails.
• Preparing routine correspondence and handling telephone enquiries by providing accurate and sensitive responses
• Coordinating internal and volunteer meeting catering and spaces, including equipment and virtual meeting bookings
• Recording internal and volunteer meeting minutes as required
• Working with the Events Team to collaborate and assist with the conceptualization, planning and execution of United Way Winnipeg events
• Coordinate and communicate with staff and volunteer support for events
• Providing administrative and production support for third-party events
• Administering budget tracking and financial reconciliation for events
• Providing any other administrative support, including support to the Communications team, as required
• Participate in regular department or team meetings
• Assist others in the organization by completing other duties as assigned, such as switch board relief
• Work as a team with all members of the organization on special projects such as:
• Annual General Meeting
• Other organizational events and initiatives