Matching Clerk (10 Months)

at  City of Markham

The City of Markham is proud to be recognized for the 4th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2024, the City of Markham is ranked the top city in Ontario and in the top 10 for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 357,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.
Applications are now being accepted for the above position in the Financial Services Department, Corporate Services Commission. To apply, please submit your cover letter and resume on-line by August 23, 2024.

QUALIFICATIONS:

• Completion of high school or equivalent.
• A minimum of three years of experience in an accounting clerk function, in a highly computerized accounting environment.

• Data Entry of approved vendor invoices, cheque requisitions and utility invoices into the City’s financial system
• Distribute invoices received in the mail twice per day to the A/P Clerk’s to commence the process of invoice inputting
• Distribute vendor emails received in the Accounts Payable inbox to the respective City Department for processing of invoice
• Sorting of invoices entered in the weekly cycle in alphabetical order (by supplier) as well as numerical order (by invoice#)
• Support the cheque run process by matching the cheques with the supporting back up documents
• Ensuring all invoices in the AP general email inbox are posted and processed.
• Audit utility bills and dispute any issues with bills
• Filing of weekly invoices /cheque copies
• Prepare Journal Entry’s on an as required basis
• Assist in the reconciliation and analysis of general ledger accounts and cross train with other accounts payable positions
• Year-end duties include the creation of new vendor folders and boxing up previous years documents for offsite storage
• Other duties as assigne