MCASPHALT | Billing Analyst

at  Colas

JOB INFORMATION

Job Title: MCASPHALT | Billing Analyst – Okotoks, AB
Status: Maternity Leave Cover – (Term 20 months)
Expected Start Date: As soon as possible
Location: Okotoks Head Office - 21 Elizabeth Street, Okotoks AB T1S 1B5
Reporting to: Western Regional Controller

POSITION SUMMARY

As a Billing Analyst you will be responsible for overseeing and managing the billing process for the Western provinces within our organization. The Billing Analyst plays a crucial role in ensuring that the company’s billing processes are efficient, accurate and compliant, contributing to the organization’s financial stability and customer satisfaction.

REQUIRED QUALIFICATIONS

• A Diploma or Degree in Finance, Accounting, BA or a related field would be advantageous.
• Minimum of 3 years of experience in a similar position, demonstrating your administrative expertise.
• Experience with JDE applications (J.D. Edwards) software will be considered an asset.
• Above average proficiency in Microsoft products such as Microsoft Excel, Word, and Outlook
• Excellent problem-solving skills.
• High attention to detail and accuracy
• Analytical skills
• Excellent written and verbal communication skills
• Meticulous with high attention to details and organization of contracts, etc.
• Strong interpersonal skills
• Ability to work independently.
• Fast learner
• Good understanding of accounting principles relating to sales transactions

• Billing Processing: Prepare, review and process invoices for goods/services provided to customers. This involves verifying the accuracy of billing information, including pricing, product and quantities shipped. Ensure billing processes comply with company policies and legal requirements.
• Dispute Resolution: Handle customer inquiries, concerns or disputes related to billing discrepancies. Work with internal teams and customers to resolve billing issues promptly and efficiently.
• Collaborative Communication: Collaborate with various departments, such as Marketing, Facility personnel, and Finance to address billing-related issues, clarify discrepancies and improve overall billing processes.
• Contract Entry and Management: Review contracts and tenders provided by Sales/Marketing; proactively identify potential issues and offer support to both internal Marketing staff and external contractors as required. Maintain accurate and organized customer contracts.
• Database Management: Maintain accurate and organized sales/contract files with Excel and ERP system; generate regular reports as requested and keeping critical data up to date.
• Logistics: Liaise with our Logistics group and gain an understanding of the logistics process as it relates to contract management.
• Accounts Support: Assist in accounts payables and accounts receivable tasks, providing seamless support to the finance department.