Medical Affairs Operations Specialist

at  Pfizer

Main responsibilities:

• Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of medical affairs meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
• Support the planning, tracking, and fulfillment of the Medical Department’s budget.
• MAPP-Navigator Champion for Medical Department, i.e. managing external funding, HCP consultancies, advisory boards and Pfizer hosted medical meetings.
• Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, incl. scoping project requirements, preparation of budget, logistics and operational management
• Maintain a common filing and archive system for essential medical affairs documents and regularly clean up files and archives, to support efficient and effective localization of essential medical documents e.g. during audits.
• Develop and maintain a network with other Medical Affairs Operations colleagues in WEC and EEC as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient
• Support and implement changes and new ways of working with both internal and external processes
• Coordinate the onboarding of new employees and their training schedule.
• Maintain Org. Charts, Distribution Lists and MS Teams sites, to support efficient and effective communication channels in the Medical Affairs Team
• Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals.

Qualifications

Must-Have

• High School Diploma or GED
• 6+ years’ experience
• Fluent (verbal & writing) in English and in one other language as required by location (Hungarian/Slovakian)
• Demonstrated planning and organizing skills
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis
• Excellent attention to detail and interpersonal skills
• Excellent judgment as well as the ability to work with confidential documents and information
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features

Nice-to-Have

• Bachelor’s Degree
• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment

Work Location Assignment: Hybrid
Purpose
Breakthroughs that change patients’ lives… At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!
Administrative

• Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of medical affairs meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
• Support the planning, tracking, and fulfillment of the Medical Department’s budget.
• MAPP-Navigator Champion for Medical Department, i.e. managing external funding, HCP consultancies, advisory boards and Pfizer hosted medical meetings.
• Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, incl. scoping project requirements, preparation of budget, logistics and operational management
• Maintain a common filing and archive system for essential medical affairs documents and regularly clean up files and archives, to support efficient and effective localization of essential medical documents e.g. during audits.
• Develop and maintain a network with other Medical Affairs Operations colleagues in WEC and EEC as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient
• Support and implement changes and new ways of working with both internal and external processes
• Coordinate the onboarding of new employees and their training schedule.
• Maintain Org. Charts, Distribution Lists and MS Teams sites, to support efficient and effective communication channels in the Medical Affairs Team
• Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals