Medical Records Clerk

at  Ramsay Health Care

Job Description
Medical Records Clerk
Location: Woodlands Hospital, Kettering
Hours: 37.5 hours per week, Full-time
Salary: Depending on experiences + Benefits
Summary:
Woodland Hospital is one of Northamptonshire’s leading private hospitals located in Kettering. Woodland Hospital has 35 single rooms, all with en suite facilities, a multi bedded day ward and a two bedded high dependency unit. By investing in advanced medical technology, the hospital offers a wide range of treatments and services. The fully equipped theatre suite with ultra clean air technology is particularly suitable for orthopaedic procedures offered such as arthroscopy, hip and knee replacements, including hip resurfacing and spinal surgery.
The role:
The successful applicant will be highly motivated with excellent interpersonal and customer service skills and have the ability to deliver an efficient provision of Medical Records. You will need to have the ability to organise and prioritise your workload and the workload of the team whilst working under pressure, be target driven and have a proven track record of achieving results.
The role will report in to the Medical Records Team Lead and work with Outpatient and Inpatient Teams, Clinical Teams, Senior Managers, Consultants and Consultant Secretaries.
The working hours are 37.5 hours, Monday to Friday.

Responsibilities:

• Ensure Medical Records information is available at all times through close liaison with the Outpatient and Inpatient Booking teams to allow compilation of both Outpatient Clinics and case notes for Admissions
• Ensure case notes are compiled on a timely basis so they are available for outpatient clinics in advance of the patients’ attendance
• Ensure the filing of blood, pathology and x-ray reports, (and all other pertinent information) is completed on an ongoing basis so that the full information is available for consultants and nursing staff when required
• Locating and creating TCI notes for the ward
• Maintain the archiving and storage of Medical Records on an ongoing basis
• Efficient provision of copy Medical Records when requested by external parties (e.g. patients/solicitors etc.)
• Ensure patient administration system (PAS) records are updated on a timely basis with all relevant information
• Ensure all patient notes are tracked correctly using appropriate methods and ensure all other hospital departments adhere to this requirement
• Undertake ad-hoc analysis, projects as requested
• Ensure reporting deadlines are met within agreed timescales

What you’ll bring with you:

• The ability to make decisions and use your initiative
• MAXIMS experience
• Strong communication skills
• A flexible and positive attitude

Benefits:

• 25 Days Leave + Bank Holidays
• Buy & Sell Flexi Leave Options
• Private Pension where Ramsay will match up to 5% after a qualifying period
• Flexible shift patterns available where possible
• Enhanced Competitive Parental Leave Policies
• Private Medical Cover with option to add partner & dependants
• Life Assurance (Death in Service) x3 base salary
• Free Training and Development via the Ramsay Academy
• Free Parking on site (where possible)
• Subsidised staff restaurant (where possible)
• Concerts for Carers
• Employee Assistance Programme
• Cycle2Work scheme available, in partnership with Halfords
• The Blue Light Card Scheme

About us:
Ramsay Health Care UK is a well-established global hospital group with over 50 years’ experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS.
We love people with a positive, “can do” attitude who want to make a difference in their work. “Our employees are Ramsay.” The skills and commitment of our employees forms the basis for our success.
We are able to support training and development to our employees, to deliver a high standard of clinical care whilst ensuring patient safety, dignity and confidentiality. We are a progressive and caring facility and support the Ramsay vision “People caring for People”.
We know our people are our greatest asset, our business is growing and we would like you to join us. “The Ramsay Way” culture recognises that people – staff and doctors – are Ramsay Health Care’s most important asset and this has been key to our ongoing success.
We are proud of our ‘Speak Up for Safety’ programme and ensure that the patient is at the heart of everything we do. Join us and have more ‘Time to Care’.
We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check.
We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process.

• Ensure Medical Records information is available at all times through close liaison with the Outpatient and Inpatient Booking teams to allow compilation of both Outpatient Clinics and case notes for Admissions
• Ensure case notes are compiled on a timely basis so they are available for outpatient clinics in advance of the patients’ attendance
• Ensure the filing of blood, pathology and x-ray reports, (and all other pertinent information) is completed on an ongoing basis so that the full information is available for consultants and nursing staff when required
• Locating and creating TCI notes for the ward
• Maintain the archiving and storage of Medical Records on an ongoing basis
• Efficient provision of copy Medical Records when requested by external parties (e.g. patients/solicitors etc.)
• Ensure patient administration system (PAS) records are updated on a timely basis with all relevant information
• Ensure all patient notes are tracked correctly using appropriate methods and ensure all other hospital departments adhere to this requirement
• Undertake ad-hoc analysis, projects as requested
• Ensure reporting deadlines are met within agreed timescale