Medical Secretary - Band 3 Head & Neck (Maternity Cover)

at  Gloucestershire Hospitals NHS Foundation Trust

The Head & Neck Team are looking to welcome a motivated, organised, and efficient secretary into the department to cover a maternity leave post for a period of up to 9 months. You will be will be working closely with consultants and management to deliver surgical care for patient. We are a friendly team who are passionate about working collaboratively to deliver excellent patient care. While previous medical secretary experience is desirable, however not essential as upon joining the team, full training will be given. We actively support career progression, have a generous annual leave policy, and value our team members’ health and wellbeing by supporting flexible working where possible.
If you have any questions or would like to arrange pre-application visits to the Department you can contact Jack Medical secretary supervisor on 0300 422 6206 or by email jack.callander@nhs.net.
Additional contract details: Maximum term will be 9 months
The post-holder will provide an efficient, confidential and professional secretarial service to the Head & Neck Team. This will include administration and secretarial support to enable provision of patient care and speciality services. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to work as part of the support team and will report to the Secretary Supervisor.
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
The service will offer a supportive environment for learning and development and the opportunity to build upon existing knowledge and experience in these new innovative roles.
Head & Neck is a friendly department that work to a high standard to ensure we are delivering a high standard of patient care
Key Result Areas
Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include:
Transcription
Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance.

Outcomes, Results and Clinics

• Tracking of results/ appointments and highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc, to ensure that RTT guidelines are achieved for patients.

Specialty Specific Support

• Providing a comprehensive secretarial support to the consultant surgeons whilst being the first point of call for patients, GPs, family members and other professional colleagues and organisations.
• Regularly informing the Secretary Supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc
• Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc

Service Improvement

• Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements.
• As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately.

Team-working

• To work cohesively with the Secretary Supervisor to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards
• To cover colleagues during absences/annual/sick leave as directed. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
• Undertaking routine office duties including electronic note tracking, photocopying and filing of correspondence and results and maintenance of records.
• Liaise with relevant team members to ensure that any process changes run smoothly and efficiently.
• Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Please refer the Job description for details