Medical Secretary

at  University Hospitals of North Midlands NHS Trust

An exciting opportunity has arisen for a Secretary to join the Maternity, Neonatal and Gynaecology Services Directorate. This role will support the lead colposcopy administrator with the delivery of a comprehensive administrative service to the specialised colposcopy team.
Team building skills are imperative, as is the need to be self motivated with the ability to use your own initiative as and when necessary.
The post holder is required to support the lead colposcopy administrator in the delivery of a comprehensive administrative service to the colposcopy team. This will involve confidential secretarial, administrative support, data entry and validation.
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we’re highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

• The post holder daily duties will involve administration of colposcopy referrals, clinics, test results and scheduling and rescheduling clinic appointments.
• Ensure all required data is entered into the relevant database in a timely manner.
• The post holder will be responsible for ensuring clinic letters are produced and communicated to the general practitioners.
• The post holder will produce results letters to communicate test results to patients in a timely manner to meet results wait time targets. Schedule follow-up appointments or discharge patients as directed by the clinician’s clinical management and colposcopy guidelines.
• Ensure any diagnosed cancer results are brought to the attention of the multidisciplinary team, clinicians and to the lead colposcopy administrator, to take appropriate administrative action in the absence of the clinicians and lead colposcopy administrator.
• The post holder will assist in the preparation and organisation of Multi-Disciplinary Team (MDT) meetings.
• To attend MDT and team meetings ensuring that accurate formal minutes are taken and an accurate record of decisions made is recorded to enable meetings to be audited.

Please refer the Job description for details