Medical Systems Co-ordinator

at  Liverpool University Hospitals NHS Foundation Trust

This role is responsible for working as part of the team in delivering training, ensuring roster production within junior doctor rotational timelines.
The main purpose of the role is to be a key member of the Medical Systems team, to participate in training all levels of staff in the Allocate Healthroster system. To be a focal point for the roster maintenance of Medical rosters, liaising with clinical rota coordinators and ensuring the compliance and governance of contractual rules.
Previous Applicants Need Not Apply *
*Rostering/RLDatix Modules or Medical Staffing knowledge essential
The post holder will maintain the build and running of medical rosters via Allocate HealthRoster, whilst engaging with clinical managers and other departments across the trust.
You will be expected to review and maintain quality of rosters, update of with leave, sickness, and aid doctors with any swaps and updates of the rosters.
Daily actions will require the production of various reports from the system for use within the trust and externally.
The role will also be responsible for discussions with clinical Rota coordinators & Medical HR for area to ensure slots and rota patterns are correct, and build for full rotational period in Allocate, as well as carry out various training for clinical and non-clinical staff.
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

SEE JOB DESCRIPTION FOR FURTHER DETAILS:

The post holder will maintain the build and running of medical rosters via Allocate HealthRoster, whilst engaging with clinical managers and other departments across the trust.
The post holder will be expected to review and maintain quality of rosters, update of with leave, sickness, and aid doctors with any swaps and updates of the rosters.
The post holder will produce various reports from the system for use within the trust and externally.
Responsible for discussions with clinical Rota coordinators & Medical HR for area to ensure slots and rota patterns are correct, and build for full rotational period in Allocate
Present system training for clinical and non-clinical staff where required, as well as coordinate with departments and medical education in regards to local and trust inductions to present systems and team.
Ensure all data in the roster is reflected correctly using ESR/Lead Employer/Health Education England data
The post holder would be required to deal with large amounts of data some of which would be of a sensitive nature e.g. payroll information.
To provide system admin logins on Employee Online/Allocate Me for general users and access to Healthroster for roster builders.
Assist the Medical Systems Project Manager and Team Leader where necessary with builds during the full trust roll out of Electronic Medical Rostering.
To provide general system maintenance ensuring high levels of accuracy.
The administrator would be expected to be able to ‘trouble shoot’ for problems encountered by staff in the absence of the senior staff thus minimising calls to the support desk.
The administrator would be expected to ensure vigorous adherence to all trust data protection protocols.
The post holder would be expected to escalate all issues of risk to the roster manager.
To participate in all necessary mandatory training required for the role.
To support and assist the support assistants where required, providing training to them, ensuring they complete their work in a timely manner and carry out their workload when on annual leave.
The above list is not exhaustive and the role may change slightly as the implementation progresses

Please refer the Job description for details