Meeting and Events Coordinator

at  Dignity Health

Overview
CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.
Responsibilities

JOB SUMMARY

Coordinates meeting and event support on behalf of the System Director, Meetings and Events. Activities will vary depending on the department needs, and may include, but are not limited to recording minutes and action items during internal meetings and meetings with customers and vendors, on-site meeting and event support, project management, calendaring of meetings with stakeholders and collection and tracking of post-event surveys.

• Supports and reports to the System Director and System Manager, Meetings and Events, by coordinating and supporting multiple meetings and events.
• Develops strong collegial relationships with various CommonSpirit Health resources and vendors. Provides outside vendors and contractors with details required to execute meetings
• Can provide clear communication and direction outside vendors and contractors with details required to execute meetings.
• Responsible for collateral materials for customer and vendor meetings to include meeting agendas, minutes and action items. Updates presentations and other documentation as necessary.
• Work with planners on attendee management, administrative/data entry, food and beverage planning, travel arrangements, planning of location visits, shipping and packing of event materials, on-site registration and post-program procedures.
• Plan and work with planners on attendee management, administrative/data entry, food and beverage planning, travel arrangements, planning of location visits, shipping and packing of event materials, on-site registration and post-program procedures.
• on-site support when necessary to ensure smooth transitions, set-ups and overall meeting success.
• Travel at 35%
• Prepare and lead team of on-site trip directors/travel staff.
• assigned area of responsibility, building out/implementation of effective system process, procedures and tools and training.
• Understand the nature of confidentially data and information of major importance.
• Vendor contracting, work with Supply Chain for successful implementation of vendor tools/resources. Process all invoices associated with meetings and events, develop and control and maintain meeting budgets.

Qualifications

MINIMUM QUALIFICATION

• Experience coordinating meetings and events at a large, regionally dispersed company.
• Familiar in implementation of identified Project Management tools, google docs, word, power point, excel, review and proof/editing documentation
• Experience in registration management and platforms to manage registration

EDUCATION

• BA or BS preferred, or equivalent business experience.

SPECIAL SKILLS

• Working knowledge of event and meeting industry standards. Strong communication and writing skills. Attention to detail and organization. Project Management skills and thinking ahead and out of the box for solution driven collaboration

Please refer the Job description for details