Meeting and Events Specialist

at  1Rivet

1RIVET helps guide customers on the road ahead. We are passionate about the services we provide, and our customers’ success is our top priority. Our philosophy is simple: we strive to exceed expectations for our customers and our employees.
Summary
Work on-site and serve as the key point of contact for employees to consult with for assistance
planning their on-premises conference space and hospitality needs. The position is full-time, flexible hours
for supporting scheduled events. Serve as the key point of contact for all third-party service providers as well
as ensuring full access and functionality of the space and facilities.

Responsibilities:

• Consistently identify, develop, and deploy process enhancements.
• Assist requestors with planning their event respective to space capabilities and hospitality options.
• Responsible for networking and introducing third party catering and equipment rental vendors.
• Manage project-wide deliverables, day-to-day communications across stakeholders, and day of execution.
• Responsible for making sure all third party vendors adhere to APTA’s contractual requirements.
• Place catering orders, pay vendors, collect, and share receipts with key client contact for reimbursements.
• For in-person events, oversee the logistics of vendor and space management and setup.
• Assist with the setup and breakdown of event center/conference room space.
• Perform light A/V support, assist guests with accessing virtual meeting platforms (Zoom, Air Media, etc.).
• Facilitate the proper organization and cleanliness of event space.
• Uphold any necessary safety precautions.
• Provide high levels of customer service.
• Perform security roles.
• Provide relevant information to event attendees.
• Responsible for managing, training, and directing the Conference Coordinator.
• All other duties as assigned.

Required Qualifications:

• High School diploma or GED
• 3-5 years experience to the duties and responsibilities specified above.

Preferred Qualifications:

• College Degree
• Excellent customer service skills
• Proficient in Microsoft Office 365 (Excel, Word, Outlook)
• Attention to detail
• Critical thinking abilities
• Performs well under pressure
• Written and oral Communication skills

Physical Requirements

• Able to occasionally lift up to 50 lbs.

At 1RIVET, we believe in celebrating diversity and providing a work environment where we are always treated with dignity and respect. An environment where teamwork and employee participation promote the representation of all groups and employee perspectives is important to us. We are committed to creating such an environment because it brings out the full potential in each of us, which in turn contributes directly to our success

• Consistently identify, develop, and deploy process enhancements.
• Assist requestors with planning their event respective to space capabilities and hospitality options.
• Responsible for networking and introducing third party catering and equipment rental vendors.
• Manage project-wide deliverables, day-to-day communications across stakeholders, and day of execution.
• Responsible for making sure all third party vendors adhere to APTA’s contractual requirements.
• Place catering orders, pay vendors, collect, and share receipts with key client contact for reimbursements.
• For in-person events, oversee the logistics of vendor and space management and setup.
• Assist with the setup and breakdown of event center/conference room space.
• Perform light A/V support, assist guests with accessing virtual meeting platforms (Zoom, Air Media, etc.).
• Facilitate the proper organization and cleanliness of event space.
• Uphold any necessary safety precautions.
• Provide high levels of customer service.
• Perform security roles.
• Provide relevant information to event attendees.
• Responsible for managing, training, and directing the Conference Coordinator.
• All other duties as assigned