Meeting Coordinator (8-Month Contract) (Remote)

at  The Conference Board of Canada

The Conference Board of Canada (CBoC) is the nation’s largest independent applied research organization offering unbiased, evidence-based information and analysis to both industry, NGOs and federal/provincial governments. We have one of the country’s largest private economic analysis and forecasting teams and are widely recognized for expert economic forecasting, modeling, and leading analysis. CBoC undertakes research to address the most pressing issues in Innovation and Technology, Human Capital, Sustainability, Immigration, Indigenous and Northern Communities, Education and Skills, and Health. Our social science research provides actionable pathways to solutions. Simply put, we deliver insights that help Canada’s leaders cut through the noise and make informed decisions.
We are seeking a Meeting Coordinator to support a portfolio of Executive Councils.
Our ideal candidate… will have experience in meeting and event planning and solid organizational and multi-tasking abilities. An eye for detail and customer focus orientation is required. Your talents include a professional, customer centric approach to everything you do, appreciation for quality standards, creativity, resourcefulness, and attention to detail. You are comfortable with technology and being responsible for trouble shooting technology for virtual meetings for both attendees and speakers (primarily using MS Teams).
We are a virtual organization and as a remote worker you must be comfortable and able to work 100 per cent of the time from a home office in Canada with the exception of the requirement to travel to attend regular council meetings and events hosted by CBoC. To be successful as a remote worker you need to have a self-starter attitude, possess strong organizational and time management skills and be a proactive communicator. Having a home office environment that provides for a productive, professional, and safe work environment during regular working/business hours is a requirement of this role. This includes internet service and a reliable connection.

REQUIRED SKILLS AND QUALIFICATIONS:

• Post-secondary education in events management or at least 3 years of related experience in a professional environment with demonstrated experience in meeting/event planning and management.
• Excellent marketing and communications skills, particularly the ability to write and speak with clarity and precision.
• Outstanding organizational skills, flexibility and problem-solving skills.
• Project management skills including working with budgets.
• Ability to handle changing priorities and to work under pressure with minimum supervision.
• Strong interpersonal skills and the ability to interact with all levels of internal and external clients.
• Strong customer-service orientation with a desire to exceed customer expectations.
• Strong proficiency using MS Office (especially Word, Excel, PowerPoint, Outlook and MS Teams) and social media.
• Experience using virtual/online meeting delivery platforms.
• Ability to travel to events and meetings as required.
• Having a home office environment that provides for a productive, professional, and safe work environment during regular working hours is a requirement of this role. This includes internet service and a reliable connection.
• Certification in meeting planning/event management is an asset.
• Bilingualism is an asset.

BENEFITS

At CBoC, we believe that putting People First is key to our success and attracting the best people. We are committed to providing a supportive and inclusive work environment where everyone can thrive and we are proud to offer a package that includes:

• Virtual First – work from home anywhere across Canada.
• A workplace where your hard work is not just valued, but actively celebrated. We take pride in our commitment to recognizing and rewarding the exceptional talent that drives our success through our Recognition programs.
• Employee Family Assistance Program (EFAP): We understand that life can be unpredictable and challenging and EFAP supports you and your family during difficult times.
• Work/Life Balance: We offer the option of compressed workweeks with Friday afternoon closures.
• A modern, defined benefit (DB) pension plan: We care about your future and offer an optional pension plan with a 5% match eligibility from Day One

The salary for this position ranges from $48,110 to $65,090 annually for candidates from any Canadian province or territory. Salaries are based upon candidate experience, qualifications, specific skillsets, as well as market and business considerations. The recruiter can share more information about the salary range for the position during the hiring process. This job posting is for an existing vacancy within CBoC. We are actively seeking to fill this role with a qualified candidate.
We value the unique skills, experiences, and insights that each employee brings to The Conference Board of Canada. We are committed to fostering an inclusive and accessible work environment where everyone feels valued, respected, and supported and welcome members of all backgrounds and perspectives to apply. If you require an accommodation at any point during the recruitment process, please email cbocjobs@conferenceboard.ca and we will work with you to meet your needs.
We wish to thank all applicants for their interest in The Conference Board of Canada. Please note that only those selected for an interview will be contacted

• Provide meeting/event coordination, for various executive councils, workshops and events, both in person and virtual.
• Work collaboratively with the Council Manager/Director(s).
• Coordinate all pre, during and post meeting and workshop/special event logistics including member, speaker, and hotel/venue requirements and onsite.
• Work closely with Council Manager/Director(s) on member correspondence, preparation and coordination of all meeting information and materials.
• Provide Council Manager/Director(s) with administrative and marketing support, including sourcing new member leads and ensuring Canadian Anti-Spam Legislation compliance as well as keeping marketing materials current.
• Ensure related websites are kept current and updated as required.
• Liaise with outside suppliers including hotels to ensure all meeting details and logistics are accurate/confirmed including contract review, event orders, billing instructions and invoice review.
• Respond to member and potential member general inquiries and ensure follow-up has taken place.
• Support webinar programming for assigned councils.
• Track and review accounts payable and receivable for assigned councils.
• Coordinate and support client and marketing outreach to prospective members and clients.
• Commitment to producing high quality work and demonstrating professional values in all aspects of work and interactions with colleagues and customers.