Meetings and Events Coordinator

at  innonthelakecom

JOB OVERVIEW

We are seeking a dynamic and detail-oriented Event Coordinator to join our team. The ideal candidate will be responsible for planning, organizing, and executing a variety of events while ensuring exceptional guest experiences. You will work closely with clients to understand their needs and preferences, negotiate contracts, and coordinate logistics to create memorable events that align with our hospitality standards.

EDUCATION AND EXPERIENCE

• Proven experience in event planning or coordination within the hospitality industry.
• Strong background in customer service with a focus on guest satisfaction.
• Excellent organizational skills with the ability to manage multiple projects simultaneously.
• Proficient in negotiation techniques to secure favorable terms with vendors.
• Some college plus 1-2 years sales or catering related experience in the hospitality industry
• Strong communication skills, both verbal and written, to interact professionally with clients and team members.
  If you are passionate about creating unforgettable experiences through exceptional event coordination, we encourage you to apply for this exciting opportunity!
  Job Type: Full-time
  Pay: From $19.00 per hour
  Expected hours: 40 – 48 per week

Additional pay:

• Overtime pay

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In perso

• Collaborate with clients to determine event objectives, themes, and budgets.
• Plan and execute events and catering needs including weddings, corporate meetings, social gatherings and airline catering from conception to completion.
• Manage event logistics including venue selection, transportation, and guest accommodations.
• Provide outstanding customer service by addressing client inquiries and concerns promptly.
• Monitor and handle inquiry calls and provide client proposals in accordance with established polices and procedures
• Communicate effectively with all stakeholders throughout the planning process.
• Check function room set ups prior to guest arrival, ensuring all details are in agreement with client’s requirements and hotels standards. Ensure deficiencies are corrected by appropriate personnel.
• Welcome group contact upon arrival at function and ensure guest satisfaction.
• Maintain client files and contracts.
• Conduct post-event evaluations to gather feedback for future improvements.
• Maintain organized records of contracts, invoices, and event details.